[Hiring] Invoice Coder/Processor @Coconut

Role Description

We are currently looking for top talent to fill the role of Invoice Coder/Processor (AP/AR Processing).

• Monthly Rate: $900-1100
• Availability: Full-time - 40 hours/week
• Time Zone: EST timezone

To streamline your application, please carefully review and complete ALL THREE items below before proceeding to the application form.

What to Prepare:

• English Proficiency Rating – Enter your CEFR English proficiency level in the application form. If unsure, take a quick assessment here: EF SET Quick Check.
• Coconut VA Profile (Resume) – Create your Coconut VA profile using this template: Coconut VA Profile Template. ⚠️⚠️⚠️ YOUR RESUME MUST FOLLOW THIS FORMAT AND SHOULD BE IN ENGLISH. ⚠️⚠️⚠️
• 1-Minute Introduction Video – Record a short introduction video (preferably using Loom) and provide the link in your application. By submitting your video, you grant Coconut permission to share it on our platforms. Videos with broken or dummy links will result in disqualification.

Experience Needed:

Phase 1: Invoice Coding

• Review incoming invoices for accuracy and completeness
• Code invoices correctly to appropriate GL accounts and cost centers
• Verify supporting documentation and approvals before coding
• Flag discrepancies or missing information to the appropriate internal team
• Maintain organized digital records of coded invoices
• Meet daily and weekly volume targets with high accuracy

Phase 2: Invoice Processing (4 to 6 month progression)

• Process coded invoices into the accounting or ERP system
• Ensure invoices are matched to POs and contracts where applicable
• Assist in resolving vendor inquiries regarding invoice status
• Coordinate with internal stakeholders to obtain approvals
• Support month end AP close activities
• Maintain accurate AR processing records where applicable

Good to have:

• Prior experience with invoice coding in a multi-entity or high volume environment
• Experience working with US based accounting teams
• Familiarity with tools like QuickBooks, NetSuite, Xero, or similar ERPs
• Exposure to month end close processes
• Process improvement mindset

Requirements

• Strong attention to detail and high accuracy rate
• Basic understanding of accounting principles, especially AP and AR workflow
• Ability to follow structured processes and SOPs consistently
• Comfortable working with accounting systems or ERP tools
• Reliable internet connection and ability to meet productivity benchmarks
• Strong written communication for internal coordination

Industry/Tools Experience

• ERP tools like Quickbooks or Xero

Benefits

• Competitive Salary – We recognize your skills and experience with a great compensation package.
• 13th Month Pay – Enjoy an extra month’s salary.
• Paid Time Off – Recharge with 12 days of PTO.
• US Holidays Off – Enjoy 12 paid US holidays throughout the year.
• Maternity & Paternity Leave – Dedicated leave for new parents.
• Comprehensive Healthcare – Quality healthcare benefits for you and your family.
• Life Insurance* – Our full-time HMO plan includes life insurance.
• Mental Health Support – Access to mental health consultations and wellness resources.
• Milestone Gifts & Birthday Treats – Celebrate your achievements and special days!
• Exciting Team Experiences – Island getaways, virtual town halls, and regional meetups.
• Stay Connected – Be part of a supportive network.

Some benefits may vary. Full details will be provided during the onboarding process.