[Hiring] Finance Officer – Accounts Receivable & Operations Support @Staffstream

Role Description

A growing Australian wholesale and retail beverage business is seeking a Finance Officer – Accounts Receivable & Operations Support to strengthen its finance function. The business operates across multiple entities and works closely with operations and sales teams to ensure timely dispatch, accurate billing, and strong cash collection.

Reporting to the Financial Controller, this role supports end-to-end Accounts Receivable, bank reconciliations, finance operations, and provides backup coverage across the finance team. It’s ideal for someone who thrives in structured environments and enjoys working closely with cross-functional stakeholders.

You’ll play a key role in ensuring daily cash flow accuracy, operational continuity, and clean financial records across the business. Your responsibilities include:

• Daily & Morning Priorities
  • Processing payment receipts across multiple entities
  • Processing customer refunds accurately and promptly
  • Performing customer hold/release actions after receipting payments to avoid dispatch delays
  • Allocating credit card payments and reconciling discrepancies
  • Investigating and resolving invoice mismatches and short-pays
  • Responding to customer and internal AR queries
  • Maintaining an accurate and up-to-date AR ledger
  • Coordinating with Operations and Sales regarding holds, disputes, and shipping releases
• Weekly Responsibilities
  • Preparing Debtor List Reports for sales representatives
  • Supporting customer payment follow-ups
  • Preparing weekly Estimated Cash Collection reports
• Monthly Responsibilities
  • Reconciling all bank account receipts in Sage
  • Entering corporate card (WEEL), Mastercard, AMEX, and Corporate Traveller transactions
  • Raising invoices for critical agreements
  • Issuing monthly customer statements
  • Preparing AR provision journals
  • Entering petty cash journals for the retail store
  • Supporting month-end close, journals, reconciliations, and reporting
• Quarterly & Ad-Hoc
  • Downloading and archiving bank statements for audit and management
  • Processing journals (adjustments, accruals, reclasses)
  • Performing credit checks for new customers
  • Issuing Letters of Demand and supporting debt collection escalations
  • Providing AP support when required (invoice matching, coding, supplier queries)
  • Providing leave coverage to ensure continuity of finance operations

Qualifications

• Strong hands-on experience in Accounts Receivable, bookkeeping, or end-to-end bookkeeping supporting Australian companies or clients
• Proficiency in accounting systems, preferably Sage, or similar platforms such as Xero or MYOB
• Strong Excel skills (reconciliations, reports, data handling)
• Highly accurate, detail-oriented, and well organised
• Clear and professional communication with finance, operations, and sales teams
• Ability to work independently in a remote environment

Requirements

• Experience in wholesale, retail, or FMCG environments
• Progress toward a bookkeeping or accounting qualification
• Experience working across multi-entity finance structures
• Confidence supporting senior finance stakeholders on ad-hoc tasks
• A proactive mindset for identifying discrepancies and resolving issues early

Work Schedule & Employment Terms

• Full-Time | Monday to Friday
• Remote role for Philippine-based candidates only
• Fully compliant PH employment — including taxes and government contributions
• (Not freelance or project-based)

Benefits

• HMO with 1 free dependent
• Life insurance
• Paid leave credits
• Government-mandated benefits including 13th month pay
• Work-from-home equipment provided