[Hiring] Finance and Operations Manager @Mothers Out Front

Role Description

The Finance and Operations Manager oversees the day-to-day administrative, human resources, and financial operations that keep our organization healthy and compliant. Working closely with our Executive Director, CFO, and accountant, this person makes sure our systems, people, and money are well managed so our team can focus on our mission. The role suits an organized, detail-oriented generalist who enjoys building processes and moving between many kinds of work.

What You’ll Do

• Administration and Operations:
  • Administer our operations tech stack, including Google Drive, project management, password management, and device management systems, and maintain strong data security practices.
  • Manage contracts, insurance policies, and renewals.
  • Manage our virtual office including equipment, mailbox, and subscriptions or vendor relationships.
  • Develop and maintain organizational policies and procedures in coordination with the Executive Director.
  • Support reporting on key metrics through our data dashboard and OKR tracker.
• Financial Management:
  • Support the monthly and year-end close by making sure transactions and receipts are recorded accurately and on time.
  • Coordinate with the CFO and accounting team on audits, the Form 990, and tax filings, including 1099 preparation.
  • Support the annual budget process and track spending against the approved budget.
  • Monitor cash flow and keep the CFO informed of upcoming bills and receipts.
  • Track grant, lobbying, and c4 spending and allocations, and support preparation of grant financial reports for funders.
  • Provide operational context for board financial reports.
  • Administer the organization’s credit card program and support banking relationships.
  • Uphold internal controls and support compliance with nonprofit accounting standards.
  • Help develop finance policies and procedures, and maintain the finance handbook.
  • Oversee accounts payable through Bill.com, making sure bills are processed accurately and on time.
  • Prepare and send invoices and track payments in partnership with the Development team.
• Human Resources:
  • Coordinate the employee lifecycle, including recruiting, onboarding, and offboarding.
  • Administer benefits and time off and coordinate payroll, working with our providers.
  • Maintain personnel files, the employee handbook, and job descriptions.
  • Support compliance with employment laws and regulations, working with outside advisors as needed.
  • Coordinate performance review cycles and professional development opportunities.
  • Serve as a first point of contact for employee questions and concerns, handling sensitive matters with discretion.
  • Support administration of our collective bargaining agreement in coordination with the Executive Director.
• Compliance and Risk:
  • Track and manage state and federal nonprofit reporting requirements and deadlines, including charitable registrations, annual reports, and lobbying disclosures.
  • Help identify and reduce organizational risk, including through insurance coverage and internal controls.

Qualifications

• At least 6 years of experience in nonprofit operations, finance, or administration, preferably in a nonprofit, advocacy, or political organization.
• Experience in a small organization where you covered several functions is a plus.
• Hands-on experience managing accounts payable and receivable, tracking spending against budgets, and working alongside a CFO, accountant, or outside bookkeeper.
• Familiarity with restricted grants, grant reporting, and allocating spending across 501(c)(3) and 501(c)(4) entities is highly desirable.
• Working knowledge of HR administration, including recruiting, onboarding, benefits, payroll processing, and personnel records.
• Experience in a unionized workplace or with a collective bargaining agreement is a plus.
• Strong organizational and project management skills, coupled with sharp attention to detail and a demonstrated ability to manage competing priorities and deadlines.
• Proven ability to build, document, and improve processes and policies.
• Experience administering technology systems and vendors, and the ability to learn new software quickly.
• Sound judgment and the ability to handle confidential financial and personnel information with care.
• Excellent written and verbal communication skills, with the ability to explain financial, HR, and compliance processes clearly to colleagues who aren’t specialists.
• Build relationships and engage effectively with people from a variety of backgrounds.
• Demonstrates a strong commitment to social justice and actively works to dismantle systems of oppression.
• Ability to travel up to 2 times per year for staff gatherings and organizational events.
• Ability to work occasional nights and weekends as needed.

Benefits

• Salary range of $78,000 - $85,000, depending on experience.
• Health, vision, and dental coverage.
• 401(k) plan and flexible spending plan.
• Paid vacation, holidays, and sick days.
• Support for remote work set-up.
• Ongoing training opportunities in a fast-paced, dynamic, supportive, and collaborative setting.
• Proudly women-led organization.

To apply:

Complete the application questions and submit your resume. Any questions can be directed to [email protected] .

Deadline:

Applications will be reviewed on a rolling basis; apply by Dec 1 for full consideration. Target start date is January 2027.

Equal Employment Opportunity and Reasonable Accommodation

Mothers Out Front is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The organization encourages applications from all qualified individuals without regard to race, color, religion, sexual orientation, gender identity or expression, age, national origin, marital status, disability, veteran status, record of arrest or conviction and any other characteristic protected by applicable law.

We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail [email protected] . If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.