[Hiring] Finance and Operations Administrator @Staff Domain Inc.

Role Description

The Production & Finance Administrator plays a key support role across both financial administration and production coordination. This hybrid position ensures the smooth day-to-day operation of accounts processes while supporting the production team through accurate data entry, job tracking, documentation preparation, and internal coordination.

The role requires a detail-oriented and reliable administrator who can follow structured processes, manage competing priorities, and maintain accurate records across multiple systems.

What You’ll Do

• Finance & Accounts Administration
  • Process payroll independently and accurately.
  • Raise and manage customer invoices.
  • Monitor accounts receivable and follow up outstanding payments.
  • Enter and approve supplier bills.
  • Manage procurement-related account entries.
  • Reconcile bank accounts.
  • Assist with BAS preparation support tasks.
  • Support cashflow tracking and reporting.
  • Create and maintain customer and supplier accounts in Xero.
  • Maintain accurate financial documentation and filing systems.
• Production & Warehouse Administration
  • Create job cards from sales and production information.
  • Enter production data into internal systems.
  • Track production status and update workflows.
  • Prepare delivery documentation.
  • Coordinate freight bookings and logistics administration.
  • Follow up missing information required for production.
  • Respond to internal production queries.
  • Maintain accurate production scheduling records within Monday.com.
• Systems & Data Management
  • Maintain accurate records across Xero, Monday.com, Google Workspace, and Adobe (document preparation).
  • Ensure consistency between finance and production data.
  • Support process improvement through accurate workflow tracking.
• Communication & Coordination
  • Liaise with suppliers regarding invoices and procurement.
  • Support internal staff with production documentation queries.
  • Assist with coordination between accounts and production teams.
  • Escalate discrepancies or missing information where required.

Qualifications

• Previous experience in accounts administration.
• Experience running payroll independently.
• Bank reconciliation experience.
• Strong working knowledge of Xero.
• High attention to detail and accuracy.
• Strong written English communication skills.
• Ability to follow structured workflows and processes.
• Confidence managing multiple administrative systems simultaneously.

Requirements

• Preferred
  • Experience in manufacturing, furniture production, or workshop environments.
  • Experience using Monday.com.
  • Experience supporting procurement workflows.
  • Familiarity with production documentation or job card systems.

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents).
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary).
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!

Company Description

If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.