[Hiring] Finance & Administration Officer @D2B

Role Description

We are seeking a highly organized and detail-oriented Finance & Administration Officer to support the financial and administrative operations of an Australian business. This role is responsible for ensuring the accurate and timely processing of:

• Accounts payable
• Payroll
• Contractor payments
• Overhire invoicing
• Reconciliations
• Reporting
• Administrative support

The successful candidate will work closely with internal stakeholders to maintain financial accuracy, support business operations, respond to customer and supplier enquiries, and ensure compliance with company processes and workplace requirements. This role is ideal for someone who thrives in a structured environment, enjoys working with numbers, and takes pride in delivering accurate, high-quality work.

Responsibilities

• Accounts Payable (10%): Process supplier invoices accurately, verify purchase orders where applicable, reconcile supplier statements, and escalate accounts payable queries to the Group Accountant.
• Contractor Invoice Management (20%): Review contractor invoices against run sheets and reports, resolve discrepancies, and maintain documentation.
• Payroll Administration (10%): Process weekly and fortnightly payroll, reimbursements, and maintain payroll records.
• Accounts Receivable Support (10%): Provide AR backup support, assist with collections, and escalate overdue accounts when required.
• Overhires Invoicing Processing (20%): Process overhire invoicing, initially support the process currently managed by a Virtual Assistant (VA), with the intention of becoming familiar with the role.
• Cross Charge Invoicing (5%): Process weekly cross-charge invoicing for a designated division of the business.
• Reconciliations & Reporting (10%): Assist with daily bank reconciliations in Xero.
• Administration Support (5%): Perform filing, data entry, phone management, document control, tax return preparation support, and ad hoc administration tasks.
• Stakeholder Service (5%): Respond to customer and supplier queries, resolve account issues, and maintain strong stakeholder relationships.
• Health, Safety & Compliance (5%): Support OH&S compliance, safety training, incident reporting, and workplace injury administration.

Qualifications

• Previous experience in a Finance & Administration, Accounts, or similar role.
• Experience processing Accounts Payable and supplier invoices.
• Experience with payroll administration, including weekly and/or fortnightly payroll.
• Experience supporting Accounts Receivable and invoice processing.
• Experience performing bank reconciliations using Xero.
• Strong attention to detail with excellent numerical accuracy.
• Proficient in Microsoft Office, particularly Excel.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and as part of a team.

Benefits

• Full time remote/WFH setup
• Dayshift - Australian Business Hours