[Hiring] Equipment Finance Group Quality & Control Specialist @First Commonwealth Bank

Role Description

This role is responsible for review of lease/loan documentation and booking for both direct and indirect transactions. Responsibilities include ensuring adherence to policy and procedures, lien perfection, and maintaining the highest standard of quality for our lease/loan documentation. The functions performed by this team are critical to protecting the company from regulatory and credit risks. This position exercises independent judgment, effectively navigates ambiguity, has a willingness to lead projects and takes ownership of tasks with a sense of urgency.

• Strives to provide extraordinary client service by exercising the Perfect Client Experience (PCE)
• Ensures Service Level Agreements are met with regard to client service for both internal and external clients
• Prioritizes reviews in a fast-paced environment to meet stakeholder and client expectations
• Reviews documentation for accuracy, alterations, legibility and acceptability per FCEF policies and procedures and conditions stated in the credit and asset management approval memo(s)
• Ensures deficiencies are properly resolved
• Ensures any/all exceptions are signed off on by manager
• Ensures UCCs are timely filed
• Ensures required due diligence items have been received and validated including, but not limited to:
  • Know Your Customer requirements
  • CDD/BO requirements
  • OFACs
  • UCC searches
    • Ensure subordinations/releases obtained to perfect liens/ownership (including proper motor vehicle title work), if applicable
  • Proof of insurance
  • Entity Corporate documents
  • Assignment documents (purchased transactions only)
  • UCC-1/UCC-3 preparation
  • Invoices/Proof of Payment
  • MSO/Titles
• Ensures payment/wire instructions provided by dealer or customer have been verified
• Ensures system is updated and coded properly
• Verifies required advanced monies have been received and proof in file
• Funding approval for transactions less than $300,000 (both direct and indirect)
• Completes Booking Process
  • Transfers contract
  • Enters/verifies all client/billing and contract information
  • Ensures all coding is correct
  • Enters important client notes
• Reviews postbook follow up items to ensure issues have been fully cleared / received
• Reviews amendment documentation prior to Sales Support Rep sending to client for signature
• Reviews/approves Rewrite documentation prior to submitting to Accounting
• Manages initiatives to resolve control gaps and enhance current processes for further efficiency and effectiveness as needed
• Review processes and recommends process improvements

Qualifications

• A Bachelor’s degree in Business (e.g. Business Administration, Finance, Accounting) or equivalent work experience preferred
• One (1) year of experience with loan documentation, with demonstrated expertise in due diligence and perfection processes required
• Knowledge of loan structures and documentation needs/requirements, loan documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches and vehicle titling needs and processes preferred
• Proficient in typing, knowledge of Microsoft Office software, reading, writing and grammar skills, analytical or mathematical skills, and communications and interpersonal relations
• May be eligible for telecommuting