[Hiring] Enterprise Accounts Payable @HEI Hotels & Resorts

Role Description

As a member of the Enterprise Services Team, the Enterprise Accounts Payable Clerk is responsible for the timely processing of invoices for the hotels assigned to them. The AP clerk is to use the financial systems given to monitor the flow of invoices submitted, process invoices submitted in accordance to HEI SOPs, resolve vendor and team inquiries, and process payments. Team members ensure that all invoices receive all applicable approvals, as required by HEI policy, prior to processing and remitting the payment to the vendor.

• Match purchase orders to submitted invoices or establish default coding when appropriate and submit for approval.
• Validate system invoice data to physical invoice data ensuring all invoice support is accurate and attached.
• Record vendor ACH payments daily. Retrieve and process hotel utility invoices from the utility management vendor daily.
• Process all approved invoices for payment as directed by the hotel DOF/CDOF; ensure all appropriate signatures and back-up attached.
• Maintain AP Distribution Sets to maintain consistent coding across hotels. Handle all vendor inquiries and reconcile vendor statements.
• Process off cycle checks as submitted by hotels. Assist with supplier creation.
• Perform established month end closing tasks.
• Perform any other job related duties as assigned.

Qualifications

• Bachelor’s Degree in Accounting, Finance or related field preferred.
• A minimum of 2 years’ experience in hotel or hospitality related Finance and Accounting.
• Must have excellent time management skills, the ability to work with both internal and external customers and a keen eye for detail.
• Must be computer oriented and able to meet deadlines and adhere to company policies.
• Performs work in a well-organized, self-directed manner with ability to solve complex problems.
• Ability to independently prioritize and manage multiple tasks, work both independently and in a team environment, and grasp concepts quickly.
• Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.

Requirements

• Salary Range: $21.15 - $21.15 Hourly
• Tipped/Service Charge Eligible? No
• Discretionary Performance Bonus Eligible? Yes

Benefits

• Competitive Medical and Dental programs through Anthem Blue Cross Blue Shield.
• Vision insurance programs through EyeMed.
• Vacation, Sick and Holiday programs available for time off.
• Pet insurance through the ASPCA.
• Wide array of coverage including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans.
• 401(k) Savings Plan with matching funds.
• Discounts through 'YouDecide' and Hotel Room Discount programs.
• Specific details and eligibility of these programs vary by location and employment status.