[Hiring] Electronic Billing Specialist @Davis Wright Tremaine LLP

Role Description

This position is responsible for submitting monthly invoices through vendor sites, maintaining monthly progress reports of submitted and rejected invoices, monitoring client/vendor system requirements, and other tasks as assigned. This position will require clear and concise communication with clients, attorneys, staff, and vendor support.

On a typical day you will:

• Ensure the timely and accurate submission of electronic invoices for assigned clients; provide quality assurance and review invoices for compliance with client e-billing requirements
• Upload and submit invoices using the eBillingHub and 30+ vendor sites
• Independently analyze, troubleshoot, and resolve complex e-billing issues
• Partner with clients and attorneys to address rejected or pending invoices; follow up promptly and regularly until a resolution is reached
• Establish strong working relationships with clients, attorneys, and staff and communicate regularly regarding e-billing setup, issues, and questions
• Create and maintain detailed electronic notes for each client, including client-specific and vendor-specific requirements; work closely with the Billing team to ensure client requirements are followed
• Create and upload client accrual spreadsheets as needed
• Manually edit invoices as necessary to incorporate client submission requirements
• Maintain client vendor sites, reconcile firm and client information, and coordinate with Rate Administrator and attorneys to update rates, budgets, or status reports
• Implement new e-billing clients and vendors, including mapping in the eBillingHub and setup in Aderant
• Assist with other accounting projects, as needed

Qualifications

• 3+ years in an accounting department preferred; previous experience in a law firm or professional services organization, supporting a multi-office environment, strongly preferred
• College degree in Finance or Accounting, preferred
• Advanced skills in Microsoft Excel and Microsoft Word
• Ability to prioritize workload, multi-task, and work independently
• Data-oriented with a high degree of accuracy, attention to detail, and quality control
• Ability to meet deadlines and handle stressful situations in a calm, composed manner
• Excellent customer service and communication
• Excellent time management and organizational skills
• Demonstrated ability to learn new technologies quickly and independently
• Knowledge of eBillingHub, BillBlast, Aderant, Elite 3E, or other similar software, preferred
• Ability to establish and maintain professional relationships with clients and colleagues
• Ability to work overtime as needed

Benefits

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution