[Hiring] Clinical Trial Budget/Contract Manager @University of Chicago

Role Description

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

The Clinical Trials/Contracts Manager will facilitate the development and initiation of clinical trials within the Biological Sciences Division Clinical Trial Financial Group. This position will have primary accountability to the Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing leadership to the BSD clinical research enterprise and driving excellence and process improvement initiatives across clinical departments.

Responsibilities

• Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.
• Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
• Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
• Ensure document harmonization and compliance.
• Facilitate timely execution of agreements.
• Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
• Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
• Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.
• Monitor processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.
• Manage multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
• Seek new avenues for funding and grant opportunities and ensure that notices of relevant opportunities are brought to faculty attention.
• Work with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Handle straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Prepare summaries of grants and effort allocations for Principal Investigators, meet with them and respond to their questions.
• Coordinate with other departments/units/divisions regarding multi investigator grants.
• Serve as department contact for annual audits and agency site visits.
• Perform other related work as needed.

Qualifications

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred Qualifications

• 2 years administrative experience in student affairs administration strongly preferred.

Preferred Competencies

• Demonstrated flexibility and ability to multi-task on frequent and constantly changing demands.
• Ability to effectively communicate with faculty, graduate students and various administrative offices at all levels in the University.
• Excellent organizational skills.
• Attention to detail.
• Ability to meet deadlines.
• Ability to maintain confidentiality.
• Ability to resolve problems.
• Ability to work independently and as part of a team.

Working Conditions

• Office Environment.

Application Documents

• Resume (required)
• Cover Letter (required)

Job Family

• Financial Management

Role Impact

• Individual Contributor

Scheduled Weekly Hours

• 40

Pay Rate Type

• Salary

FLSA Status

• Exempt

Pay Range

• $75,000.00 - $100,000.00

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.