[Hiring] Carb-X Financial Operations Specialist @Boston University

Role Description

The CARB-X Financial Operations Specialist is a member of the Finance & Research Administration team and oversees financial tasks and transactions on behalf of all teams.

• Oversee communications between CARB-X vendors, consultants, and internal staff, ensuring clear and consistent communication.
• Manage, triage, and respond to inquiries in the CARB-X invoicing inbox with accuracy and professionalism.
• Troubleshoot issues related to vendor accounts, invoicing, and documentation.
• Conduct vendor and account research to resolve discrepancies or gather required information.
• Oversee Core budget procurement and accounts payable transactions for CARB-X, ensuring accurate coding, proper classification, and alignment with established budget allocations and funder requirements.
• Responsible for managing vendor and consultant financial supporting documentation, solving discrepancies, and acting as a liaison on behalf of CARB-X with Account Payable and Sourcing/Procurement.
• Manage payment timelines and ensure that all invoices are paid in a timely and compliant manner.
• Work independently with CARB-X staff members to identify different sourcing and contracting needs.
• Oversee entering purchase requisitions for vendors, consultants, supplies, and equipment.
• Oversee payments of core budget invoices on behalf of CARB-X.
• Oversee the financial process for international employees working for CARB-X.
• Manage monthly payroll for international employees including expense management.
• Manage and execute deposits and payroll fees and reports for all international CARB-X employees.
• Responsible for onboarding and training new hires as it relates to core financial operations.
• Manage the process to enter FRNs into SAP to create commitments for the Core Budget.
• Responsible for conducting monthly audits to revise and correct commitment amounts as necessary.
• Collaborate with the CARB-X finance team during annual budget development, revisions, and closeout activities, ensuring accurate financial tracking and alignment with organizational and funder requirements.
• Act as a team member in the ongoing process improvements to strengthen financial tracking, enhance transparency, and promote accountability across CARB-X financial operations.
• Collaborate with Assoc. Director and Financial Operations Management on the development of documentation regarding financial guidelines and processes.
• Work on miscellaneous tasks and special projects, such as gathering and tracking annual reporting data, forecasting or budget reviews, software enhancements, and other ad hoc projects as needed.

Qualifications

• Required: Assoc/Voc/Tech degree
• Preferred: Bachelor's degree
• 3-5 years of experience
• Coursework or direct training in accounting and experience with accounting transactions and financial systems may substitute for educational requirement
• Experience performing finance tasks in a business setting.
• Experience with SAP or integrated finance system.
• Knowledge of finance terminology and practices
• The position can be entirely virtual, but must be able to work (at least partially) in ET and CET time zones.

Requirements

• Equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status.
• We are a VEVRAA Federal Contractor.