[Hiring] Bookkeeper VA @Scale Virtually

Role Description

We are looking for Virtual Professionals based in the Philippines. You will own the day-to-day bookkeeping and financial recordkeeping for multiple LLCs/business entities, keeping QuickBooks Online, supporting documentation, and financial spreadsheets accurate and current. This role is execution-heavy:

• Enter and code transactions.
• Reconcile bank and credit card accounts.
• Maintain AP/AR records.
• Match documentation to transactions.
• Investigate discrepancies.
• Prepare books for weekly and month-end review.

You will work within established accounting procedures, the company chart of accounts, and coding standards. When something does not reconcile or a transaction is questionable, you are expected to investigate it within your authorized scope and clearly escalate what cannot be resolved.

Qualifications

• Strong QuickBooks Online experience — hard requirement.
• Solid hands-on bookkeeping experience covering transaction entry, bank reconciliation, credit card reconciliation, AP, and AR.
• Demonstrated experience maintaining books for multiple LLCs/business entities.
• Experience handling intercompany transactions.
• Proficiency with Google Sheets and financial spreadsheets.
• Ability to identify, investigate, and communicate financial discrepancies rather than simply entering data.
• Ability to consistently follow established accounting procedures, chart-of-accounts structures, and coding standards.
• Ability to independently manage assigned bookkeeping work without requiring daily reminders or step-by-step direction.
• Strong organizational and time-management skills, particularly when managing records across multiple entities.
• Clear written and verbal English communication.
• High level of honesty, integrity, reliability, and confidentiality when handling financial information.
• Real estate bookkeeping experience is preferred but not required.
• Familiarity with HUD/settlement statements and real estate transactions is preferred.

Requirements

• Catch problems before they become reporting problems.
• Work across multiple sets of books without losing control of the details.
• Follow the established system instead of creating your own.
• Investigate before escalating.
• Close loops independently.
• Treat financial information as sensitive.

Benefits

• Paid Time Off
• HMO
• Fully Remote Work

Position Details

• Work Arrangement: Fully remote
• Work Hours: US-aligned work hours
• Work Structure: Contractor / Virtual Professional
• Environment: Performance-driven, asynchronous, and execution-focused

Application Instructions

To apply, submit your resume highlighting your QuickBooks Online, reconciliation, AP/AR, and multi-entity bookkeeping experience. Your application must also answer the following:

Practical Question: You reconcile a bank account and find that QuickBooks is $3,250 higher than the bank statement. You discover three transactions with unclear coding, one duplicate payment, and one deposit that appears in the bank but has no matching QuickBooks entry. In 5–8 sentences, explain the order in which you would investigate the issue, what you would correct yourself, and what you would escalate.

Applications that do not demonstrate hands-on QuickBooks Online and reconciliation experience will not move forward.