[Hiring] Bookkeeper and Administrative Specialist @RemotePro.Ph

Role Description

We're looking for a detail-oriented Bookkeeper with hands-on experience in US accounting and tax compliance. You'll own our books, ensure accuracy across all financial records, and keep us compliant — while also supporting client-facing operations and general administrative functions. The right candidate is numbers-first, communicates well, and can manage financial work alongside operational support without dropping the ball on either.

Responsibilities

• Bookkeeping & Accounting
  • Record day-to-day financial transactions and complete the posting process
  • Verify transactions are recorded accurately across day books, supplier ledgers, client ledgers, and the general ledger
  • Bring books to trial balance stage and perform partial checks of the posting process
  • Process accounts payable and receivable in a timely manner
  • Handle payroll processing and ensure accuracy
  • Complete and file US tax forms; support quarterly and annual tax preparation
  • Manage invoices, receipts, and payment records
  • Generate financial reports and statements
  • Ensure compliance with US accounting standards and tax regulations
  • Build and document bookkeeping processes and SOPs
• Customer Service & Client Support
  • Respond to customer inquiries via email, phone, and support platforms
  • Schedule appointments and manage client communications
  • Resolve complaints and follow up to ensure client satisfaction
  • Process orders, forms, applications, and service requests
  • Maintain detailed records of customer interactions and feedback
  • Support CRM updates and database maintenance
  • Manage support tickets and provide timely resolutions
  • Handle professional correspondence and vendor/team follow-ups
• Administrative Support
  • Email management: sorting, filtering, responding, and follow-ups
  • Calendar management: scheduling, rescheduling, coordinating appointments
  • Travel management: booking flights, accommodations, and itinerary planning
  • Document preparation: data entry, reports, and presentation design
  • General file and records management

Qualifications

• Proven bookkeeping experience — minimum 2 years
• Direct experience with US accounting practices and tax filing (required)
• Proficiency in QuickBooks (required); Xero or FreshBooks a plus
• Solid understanding of AP/AR principles and payroll
• Strong data entry skills with high accuracy
• Proficiency in Microsoft Office, especially Excel
• Excellent written and verbal English communication

Requirements

• Experience with additional accounting software (Xero, Wave, FreshBooks)
• CRM experience (HubSpot, Salesforce, or Zoho)
• Familiarity with ClickUp, Asana, or Trello
• Experience supporting US-based clients or companies remotely
• Comfortable with cloud storage platforms (SharePoint, Google Drive)

Soft Skills

• High attention to detail — errors in this role have real consequences
• Strong organizational and multitasking abilities across finance and operations
• Self-directed; able to manage deadlines without close supervision
• Professional discretion with sensitive financial and client data
• Collaborative, responsive, and proactive about documentation

Benefits

• Permanent Work from Home
• Competitive Salary
• HMO
• Mental health programs
• Maternity Assistance thru HMO (female employees)
• Paid Vacation Leave
• Technology Allowance
• Internet Allowance
• Weekly Payout
• Career growth and advancement