[Hiring] Bookkeeper @Virtual Staff 365

Role Description

They are now seeking to hire a Bookkeeper to manage day-to-day financial operations and provide comprehensive administrative support across their diverse portfolio of businesses. This role ensures accurate financial reporting, smooth operational workflows, and seamless coordination between various business units and remote teams.

Job Responsibilities

• Finance and Bookkeeping
  • Manage day-to-day accounts payable and accounts receivable functions
  • Process invoice coding, batch payments, and generate client statements
  • Conduct daily and monthly bank, credit card, and balance sheet reconciliations
  • Assist with month-end financial closing activities including posting accruals and prepayments
  • Prepare draft Profit and Loss statements, Balance Sheets, and cash flow updates for executive review
  • Monitor outstanding customer accounts and conduct soft collections via professional communications
  • Maintain accurate digital documentation and compliance records for GST and Sales Tax audit trails
• Payroll and Expense Management
  • Process remote payroll entries, verify timesheets, and track leave balances
  • Coordinate team member expenses from various travel and employment platforms
  • Ensure all reimbursable expenses are accurately captured and on-charged to clients
• Administrative Support
  • Create event documents including proposals, quotes, run sheets, and invoices
  • Assist with diary coordination for company directors and management
  • Manage team travel planning including flights, accommodation, and transfers
  • Conduct ad-hoc research and create business documentation to support operations

Qualifications

• Minimum 3 years of hands-on experience in Australian bookkeeping or general accounting
• Advanced proficiency and accreditation in Xero cloud accounting software
• Solid understanding of core double-entry bookkeeping and general ledger operations
• Demonstrated experience independently completing end-to-end monthly reconciliations
• High level of attention to detail and strong numerical accuracy

Nice-to-Have Skills

• Experience using point-of-sale systems such as Square or Toast
• Previous exposure to receipt management tools like Hubdoc
• Familiarity with payroll platforms such as Tanda
• Experience coordinating travel or managing expenses through dedicated corporate travel platforms
• Background working within the hospitality, events, or recruitment industries
• Familiarity with Employer of Record platforms for remote team management

Requirements

• Permanent work-from-home set-up
• Dayshift (Australian Eastern Standard Time business hours)
• Full-time job

Benefits

• HMO (STAFF only)
• Annual leave
• 13-month pay
• With Government mandated benefits