[Hiring] Bookkeeper @Scalesource

Role Description

We are hiring a Bookkeeper/Controller to support a group of growing businesses. This role will focus on clean, accurate bookkeeping, historical catch-up reconciliations, weekly reporting, and monthly financial statement preparation. The ideal candidate is detail-oriented, proactive, and capable of owning bookkeeping workflows across multiple entities while delivering consistent reporting to leadership.

Key Responsibilities

• Catch-Up & Audit Phase (Project-Based)
  • Reconcile historical transactions for multiple entities (2023–2025 YTD)
  • Reconcile bank + credit card accounts
  • Ensure accurate categorization of all transactions
  • Produce audit-ready Balance Sheet and P&L
  • Maintain clean AP/AR aging reports
  • Sync customer records between CRM and QuickBooks (when applicable)
  • Confirm reconciliation completion with leadership before closing each entity
• Ongoing Weekly & Monthly Responsibilities
  • Weekly reconciliations across all assigned businesses
  • Weekly reporting package including:
    • Summary of income/expenses vs prior period
    • AP/AR aging and due dates
    • Trend flags (unexpected spend, missed income, anomalies)
  • Monthly financial statements:
    • P&L, Balance Sheet, Cash Flow
    • Budget vs Actual analysis
    • Savings opportunities and performance insights

What Success Looks Like

• Books are accurate and up to date at all times
• Leadership receives actionable weekly financial visibility
• Discrepancies are resolved quickly (no stale items)
• Reporting is consistent, clean, and decision-useful
• Problems are flagged early (no surprises)

Qualifications

• Strong bookkeeping + reconciliation experience
• Highly organized and reliable in a remote environment
• Comfortable working independently and managing multiple entities
• Strong communication skills and ability to document issues clearly
• Proactive, detail-focused, and improvement-driven

Requirements

• Professional remote setup and reliable internet.
• Strong Zoom presence and professional communication.
• Introductory video submission required as part of the hiring process.