[Hiring] Bookkeeper @Extenteam Client Roles

Role Description

Support the Manager or Founder by managing the day-to-day accounting for a portfolio of properties and related entities. This role includes both property (trust) accounting and corporate/entity accounting responsibilities.

This position requires strong attention to detail, a solid understanding of accounting principles, and the ability to communicate clearly with both internal teams and clients.

Your Main Responsibilities:

• Property Accounting (Trust Accounting)
  • Work on accounting and AppFolio cleanup projects involving:
  • Catch-up bank reconciliations
  • Opening balance sheet entries
  • Comparing opening balances to last issued tax trial balance/audit trial balance
  • Clear diagnostics related to escrow mismatches
  • Work on Ongoing Trust Bookkeeping Engagements:
  • Enter bills and prepare payment batches
  • Review owner statements and prepare owner distributions
  • Enter tenant receipts and record deposits
  • Process move-out accounting, including security deposit reconciliations
  • Maintain clean and accurate tenant ledgers; identify and resolve discrepancies
  • Troubleshoot and resolve bookkeeping issues across properties
  • Perform triple bank reconciliations, identify issues (escrow mismatch, negative property cash, old outstanding payments or deposits)
  • Allocate mortgage payments between principal, interest, and escrow
  • Assist with month-end close and ensure accuracy of property-level reporting
  • Research on how to record transactions in accounting system, contact software support and find resolution.
• Corporate / Entity Accounting
  • Perform bank and credit card reconciliations
  • Prepare and post accruals, recurring entries, and adjusting journal entries
  • Enter bills and prepare payment batches
  • Code transactions
  • Maintain prepaid schedules (insurance, taxes, escrow, etc.)
  • Reconcile balance sheet accounts and tie out to supporting schedules and subledgers
  • Assist with monthly financial statement preparation and review
  • Ensure transactions are recorded accurately and in the proper period
  • Review 12-month income statements and identify unusual or unexpected fluctuations
  • Assist with year-end accounting and preparing financial statements
  • Track vendor information for 1099 filings
  • Preparing 1099s using third-party platforms
• Systems, Process & Communication
  • Follow firm standards for file management (SharePoint) and project management (Karbon HQ)
  • Communicate timely and proactively escalate issues to Manager
  • Work directly with clients on accounting-related questions and follow-ups
  • Assist with process improvements and additional projects as needed
  • Ability to meet deadlines (usually the first 2 weeks of the month is really busy)

Qualifications

• Bachelor’s degree in accountancy
• 1–3 years of bookkeeping or accounting experience
• Property management accounting experience preferred
• AppFolio and QuickBooks Online experience required
• Rent Manager experience is a plus
• Experience with trust accounting and corporate/entity accounting
• Strong understanding of financial statements and balance sheet reconciliations
• Experience in outsourced property and real estate accounting environments or working with third-party accounting providers is a plus

Technical Skills

• Proficient in AppFolio
• Proficient in QuickBooks Online
• Proficiency in Microsoft Excel, Outlook, and Word
• Experience with Karbon HQ is a plus
• Experience with SharePoint or similar file management systems preferred

Communication & Work Style

• Conversational English required (role includes direct client communication)
• Strong written English skills in a business environment
• Highly organized and detail-oriented
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and follow through on tasks
• Strong problem-solving skills and attention to detail
• Ability to follow work flows in Karbon HQ

Technical Requirements

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Benefits

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization.