[Hiring] Bookkeeper @SSP International, Inc.

Role Description

The Bookkeeper plays a key role in maintaining the financial health and accuracy of SSPI by managing daily and monthly accounting functions and ensuring timely, accurate financial record-keeping. This position supports the preparation of financial statements, assists with maintaining compliance, and provides reliable financial information to support strategic decision-making. This role contributes to the overall efficiency and integrity of the finance function.

• Maintain and update financial records in QuickBooks Online, including categorizing and reconciling banking and credit card transactions accurately and timely (minimum of three days per week).
• Process accounts payable invoices through Bill.com, accurately coding and routing invoices for approval.
• Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded, coded to the correct accounts, and supported with required documentation.
• Track and follow up on outstanding credit card receipts and expense reports to ensure timely submission and approval.
• Monitor and process employee expense reimbursements, verifying completeness, accuracy, and compliance with company policies before submission.
• Communicate with staff and department managers to resolve discrepancies, clarify coding questions, and support accurate financial reporting.
• Prepare monthly balance sheet reconciliations (bank, credit card, prepaid, receivables, investments) and maintain related roll forward schedules, ensuring all accounts are accurate, complete, and supported by appropriate documentation.
• Record recurring journal entries, including prepaid expenses, payroll, and monthly employee benefit expense entries, in accordance with GAAP and company policies.
• Review account activity for accuracy and compliance, identifying and resolving discrepancies promptly.
• Track, record, and maintain sales tax reporting and compliance.
• Assist with financial reporting and annual audit support.
• Ensure all financial records adhere with GAAP, internal controls, and company policies.
• Perform related accounting duties and special projects as assigned.

Qualifications

• Working knowledge of QuickBooks Online, Bill.com, and Expensify or similar expense management tools preferred.
• Basic understanding of GAAP and common accounting procedures.
• Associate’s degree is preferred, ideally in Accounting, Business, or Finance.
• 2+ years of bookkeeping or accounting support experience required.

Requirements

• Strong attention to detail with the ability to spot errors or inconsistencies.
• Comfortable reconciling accounts, matching receipts, and organizing financial documentation.
• Proficiency in Microsoft Excel (basic formulas, sorting, filtering).
• Good communication skills for interacting with employees and managers regarding coding, receipts, approvals, and policies.
• Ability to manage time effectively, meet deadlines, and handle repetitive tasks with accuracy.
• Ability to work effectively in a remote environment, demonstrating strong self-motivation, reliability, and proactive communication.
• High level of integrity and commitment to maintaining confidentiality of financial information.

Working Conditions

• Constantly operates a computer.
• The ability to observe details at a close range and the ability to adjust focus.
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Travel to twice yearly in-person staff meetings.
• Schedule: 25-30 hrs/wk from April through; 15-20 hrs/wk September through March.

Clearance Requirements

• Authorization to work in the United States.
• Background clearance.