[Hiring] Billing Specialist @JP Logistics & Consulting LLC

Role Description

JP Logistics & Consulting, LLC (JPLC) is looking for a full-time Billing Specialist to perform one of the most important roles in our organization. A government contract billing specialist reviews client agreements, tracks billing schedules, and creates accurate invoices based on specific contract terms and conditions. The ability to handle and coordinate sensitive matters/information is essential. Must possess meticulous attention to detail and maintain strict confidentiality while working closely with the accounting department to ensure that company billing is handled properly and accurately. Must be technology proficient. This job description is not all-inclusive but is designed to outline the major duties and responsibilities.

Work Location: Remote

Job Start Date: TBD

Salary: Negotiable/ based on experience.

Key Responsibilities

• Performs Contract Review and Analysis.
• Interpret terms: Read service agreements, work orders, and pricing structures to find billing rules.
• Track milestones: Monitor project deliverables, schedules, and service level agreements (SLAs).
• Prepare, review, and send accurate invoices to clients on a regular schedule (monthly, quarterly, or per project).
• Receive, sort, post, and track incoming payments and issue receipts.
• Check account statuses, monitor outstanding balances, and identify inconsistencies or missed payments.
• Contact clients regarding overdue accounts, send payment reminders, and help set up payment arrangements.
• Answer client questions, investigate billing errors, and resolve discrepancies.
• Maintain organized, up-to-date financial records and prepare reports on billing activity for audits or management.
• Invoicing and Processing: Prepare bills, generate and submit customer statements using internal software or client portals.
• Manage cycles: Handle various contract types, such as fixed-price, time and materials (T&M), or cost-plus.
• Cross Collaboration: Resolve issues by partnering with sales, project management, and legal teams to fix billing errors.
• Communicate: Answer client and internal inquiries regarding pricing and billing status.

Qualifications

• High school diploma required; associate or bachelor's degree in accounting, finance, or business preferred.
• 2 to 3 years of experience in billing, accounting, or government contract administration.
• Must have experience working in government billing systems, i.e., WAWF, IPP.

Technical Skills

• Proficiency in Microsoft Excel and familiarity with accounting or ERP software like QuickBooks, SAP, PROCAS, and Deltek.
• Strong attention to detail, problem-solving abilities, and clear communication skills.

Benefits

• Medical, Dental, and Vision
• Short- and Long-Term Disability
• Life and AD&D Insurance
• 11 Paid Federal Holidays
• Paid Vacation
• Paid Sick
• Health & Welfare (H&W)
• Medical Stipend
• 401k
• Jury duty
• Military leave
• Bereavement