[Hiring] Billing Specialist @TAKE2 CONSULTING LLC

Role Description

The Billing Specialist plays a key role in supporting Take2 Consulting financial operations, by ensuring the accurate and timely preparation and processing of client invoices. This position collaborates closely with Project Controls, Accounting, Accounts Receivable, and program teams to resolve billing discrepancies, maintain accurate financial records and support documentation, and facilitate timely collections. The ideal candidate demonstrates strong attention to detail, organizational skills, and a commitment to maintaining efficient billing processes while supporting the company's overall financial objectives.

Responsibilities

• Prepare, review, and submit T&M and CPFF invoices in Deltek Costpoint according to contract terms, billing schedules, and customer requirements.
• Validate labor hours, labor categories, billing rates, periods of performance, and available funding before invoicing.
• Prepare CPFF billings using applicable costs, approved indirect billing rates, and contractual fee provisions.
• Review travel expenses and receipts for completeness, approvals, appropriate project coding, and compliance with contract and company requirements.
• Confirm the billing treatment for travel and other direct costs; assemble invoice packages with labor detail, expense reports, receipts, subcontractor invoices, and other required support.
• Reconcile invoices to Costpoint billing details and investigate differences among recorded costs, billable amounts, and submitted invoices.
• Review unbilled balances; identify and escalate missing receipts, purchase orders, funding, approvals, or project setup issues that delay invoicing.
• Coordinate with Project Controls and program teams to resolve rate discrepancies, timekeeping differences, and other billing exceptions.
• Submit invoices through customer portals or designated channels; track acceptance and resolve rejected invoices promptly.
• Support Accounts Receivable with billing inquiries, documentation, and collection-related questions.
• Maintain organized billing files and provide schedules for month-end closing, contract closeout, and audits; recommend improvements to recurring billing workflows.

Qualifications

• Associate or bachelor's degree in accounting, Finance, Business, or a related field; equivalent relevant experience will be considered.
• 1-4 years of progressively responsible billing experience, preferably in government contracting or professional services.
• Experience with federal prime contractors for billing portals, dual timekeeping environments, contract closeouts, historical billing cleanup, and audit support.
• Familiarity with government contract cost principles and travel requirements applicable to assigned contracts.

Requirements

• Required hands-on Deltek Costpoint billing experience, including invoice preparation, billing detail review, and reconciliation.
• Experience billing T&M and CPFF contracts and reviewing travel expenses supported by receipts and expense reports.
• Working knowledge of contract billing terms, labor rates, indirect billing rates, fee calculations, funding limitations, and supporting documentation.
• Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliations.
• Strong attention to detail, clear communication, and the ability to manage multiple contracts and recurring deadlines.
• Ability to work independently in a remote environment while remaining responsive and accountable to the team.

Benefits

• An opportunity to profoundly influence the course of a rapidly growing company, where your efforts will be acknowledged and commemorated.
• An extensive benefits package comprising Unlimited Paid Time Off (PTO), 11 Holidays, Health/Vision/Dental coverage, a 401k Match, and additional perks.
• We value work-life balance. Our support and flexibility empower you to excel professionally and personally.
• We're committed to nurturing your growth with ongoing training, mentorship programs, and a collaborative environment that encourages continuous learning, fostering a clear career path for your journey toward success.
• Be part of a team that values collaboration, diversity, and innovation. Our inclusive culture creates an environment where every idea matters, emphasizing the importance of teamwork.