[Hiring] Billing Coordinator @Student Conservation Association

Role Description

The Student Conservation Association (SCA) is seeking a detail-oriented and analytical Billing Coordinator to support the organization’s billing operations across federal, state, and partner-funded programs. This role is responsible for ensuring accurate, timely, and compliant billing processes aligned with contractual agreements. The Billing Coordinator plays a critical role in tracking program revenue, maintaining billing schedules, identifying discrepancies, and collaborating cross-functionally with program, finance, and partnership teams. This position requires strong problem-solving skills, attention to detail, and the ability to proactively identify and resolve issues in a dynamic environment.

Job Responsibilities

• Billing Operations & Revenue Tracking
  • Track and manage revenue for assigned programs, ensuring accuracy and completeness.
  • Establish and maintain billing cycles in accordance with contract and funding requirements.
  • Prepare and process invoices in a timely and accurate manner.
  • Calculate and monitor monthly unbilled revenue balances and investigate variances.
  • Ensure billing aligns with contractual terms, budgets, and program activity.
• Analysis & Process Improvement
  • Analyze billing data to identify trends, discrepancies, and process inefficiencies.
  • Research and resolve billing issues independently, escalating when necessary.
  • Recommend and implement process improvements to enhance billing accuracy and efficiency.
  • Monitor program financial performance, including pricing gaps and spending variances.
• Cross-Functional Collaboration
  • Partner with program staff to review billing activity and resolve issues.
  • Collaborate with Finance, Partnership Development, and Accounts Receivable teams.
  • Support AR in researching billing adjustments, collections issues, and reconciliations.
  • Maintain strong working relationships with internal stakeholders and external partners.
• Systems & Data Management
  • Utilize internal systems (e.g., Intacct, Nexonia, and other databases) to track and manage billing data.
  • Ensure data integrity across systems and identify inconsistencies.
  • Assist in maintaining documentation related to billing processes and procedures.

Qualifications

• Required
  • 2+ years of experience in billing, accounts receivable, or related financial role.
  • Strong analytical and problem-solving skills with high attention to detail.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Excellent written and verbal communication skills.
  • Ability to work independently while contributing to a team environment.
• Preferred
  • Experience working in a nonprofit or contract-based funding environment.
  • Familiarity with accounting systems such as Sage Intacct or similar ERP platforms.
  • Intermediate to advanced proficiency in Microsoft Excel.
  • Knowledge of government or grant billing processes.
  • Experience working with cross-functional teams and external partners.

Benefits

• Employer-Paid Life Insurance, AD&D Insurance, and Short-Term Disability.
• Health, Dental, Vision, Life Insurances, Pet Insurance, and more.
• Free confidential therapy, Teladoc, and financial planning services.
• Generous PTO policy (starting at 22 days a year).
• 12 Paid Federal Holidays and Floating Holiday, Community Service, and Education hours.
• 403(b) Retirement Plan with employer match.
• Paid Parental Leave (up to 4 weeks).