[Hiring] Associate, Accounts Payable @GroundTruth

Role Description

Manage the end-to-end accounts payable process, including:

• Invoice receipt, validation, accounting, approval, and payment processing.
• Review vendor invoices for completeness, accuracy, appropriate approvals, and compliance with company policies.
• Perform 2-way/3-way matching of invoices with purchase orders and goods/service receipts, wherever applicable.
• Ensure invoices are posted to the correct GL accounts, cost centres, departments, and projects.
• Maintain accurate vendor master and AP records.
• Process employee/vendor reimbursements and other payable transactions, as applicable.
• Monitor outstanding invoices and ensure timely resolution of blocked or disputed invoices.
• Prepare and maintain vendor ageing reports and support working capital management.

Indian Taxation & Statutory Compliance:

• Apply appropriate TDS provisions under the Income-tax Act, including identification of applicable sections, rates, thresholds, and nature of payments.
• Validate TDS applicability on vendor invoices and ensure correct deduction at the time of payment/credit, as applicable.
• Support preparation and reconciliation of TDS returns, challans, certificates, and related records.
• Review vendor PAN and other tax details and ensure appropriate documentation is maintained.
• Understand and apply GST provisions relevant to Accounts Payable, including:
• GSTIN validation.
• CGST/SGST/IGST applicability.
• Reverse Charge Mechanism (RCM), wherever applicable.
• Input Tax Credit (ITC) eligibility.
• Invoice and tax documentation requirements.
• Perform GST input reconciliation with books and available GST records/returns and identify discrepancies.
• Coordinate with tax/finance teams for resolution of TDS and GST-related vendor issues.
• Maintain appropriate supporting documentation for statutory audits and tax assessments.

Vendor Reconciliation & Month-End Close:

• Perform regular vendor account reconciliations and investigate outstanding/unmatched balances.
• Reconcile vendor ledgers with vendor statements and resolve discrepancies.
• Assist with month-end closing activities, including accruals, provisions, prepaid expenses, and AP ageing.
• Identify and follow up on long-outstanding advances, debit balances, and unapplied items.
• Ensure expenses are recorded in the appropriate accounting period in accordance with the accrual principle.
• Support preparation of AP-related schedules and reports for internal and statutory audits.

Controls & Process Improvement:

• Ensure compliance with internal financial controls and AP policies.
• Identify duplicate invoices, unusual transactions, incorrect tax deductions, and other potential control issues.
• Support implementation and improvement of AP processes and automation.
• Maintain proper audit trails and documentation for all AP transactions.
• Assist in developing process documentation, SOPs, and control checklists.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or a related field.
• 3–4 years of relevant experience in Accounts Payable, Procure-to-Pay (P2P), or accounting operations.
• Strong working knowledge of Indian taxation applicable to AP, particularly TDS and GST.
• Good understanding of basic accounting principles and financial reporting.
• Experience with vendor reconciliation and month-end closing activities.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, and basic data analysis.
• Experience working on an ERP/accounting system such as Oracle, SAP, Microsoft Dynamics, NetSuite, Zoho Expense or similar is preferred.
• Strong attention to detail and ability to identify discrepancies in high-volume transactions.

Requirements

• Practical understanding of Income-tax Act provisions relating to TDS.
• Practical understanding of GST/ITC and RCM from an AP perspective.
• Experience handling vendor queries related to tax deductions and invoice processing.
• Ability to interpret tax provisions and determine their impact on day-to-day AP transactions.
• Good analytical and reconciliation skills.
• Strong communication and stakeholder-management skills.
• Ability to work independently and meet month-end closing deadlines.

Benefits

• Parental leave- Maternity and Paternity.
• Flexible Time Offs (Earned Leaves, Sick Leaves, Birthday leave, Bereavement leave & Company Holidays).
• In Office Daily Catered Breakfast, Lunch, Snacks and Beverages.
• Health cover for any hospitalization. Covers both nuclear family and parents.
• Tele-med for free doctor consultation, discounts on health checkups and medicines.
• Wellness/Gym Reimbursement.
• Pet Expense Reimbursement.
• Childcare Expenses and reimbursements.
• Employee referral program.
• Education reimbursement program.
• Skill development program.
• Cell phone reimbursement (Mobile Subsidy program).
• Internet reimbursement/Postpaid cell phone bill/or both.
• Employee Provident Fund Scheme offering different tax saving options such as Voluntary Provident Fund and employee and employer contribution up to 12% Basic.
• Creche reimbursement.
• Co-working space reimbursement.
• National Pension System employer match.
• Meal card for tax benefit.
• Special benefits on salary account.