[Hiring] AP Clerk / Accounting Assistant @Somewhere

Role Description

As the AP Clerk / Accounting Assistant, you will own the day-to-day accounts payable function and financial data flow between key platforms like Ramp and NetSuite. You will ensure exact cost tracking, review team expense submissions, maintain spotless GL coding, and generate comprehensive monthly financial reports for leadership. Additionally, you will take a proactive role in operational cost optimization by reviewing recurring vendor contracts and negotiating favorable terms for utility and facility services across warehouse locations. This position is ideal for an organized, detail-obsessed accounting professional who thrives in a fast-paced, tech-forward environment.

Key Responsibilities

• Manage End-to-End Accounts Payable:
  • Process, verify, and reconcile daily AP transactions between corporate spend management systems (Ramp) and ERP software (NetSuite) with 100% accuracy.
• Review & Audit Expenses:
  • Inspect incoming team expense reports and corporate card swipes against internal policies, ensuring correct receipt documentation and proper cost allocation.
• Accurate Cost Logging & GL Categorization:
  • Log vendor invoices and operational expenditures into appropriate chart-of-accounts codes, cost centers, and departmental ledgers.
• Vendor Contract & Bill Negotiation:
  • Proactively audit recurring utility and operational expenses (e.g., waste management, internet, and facility service contracts across warehouses) and negotiate better rates or terms with suppliers.
• Monthly Financial Reporting:
  • Prepare timely end-of-month AP summaries, spend variance analyses, and cash disbursement reports for senior leadership.
• Vendor Relationship Management:
  • Act as the primary point of contact for vendor inquiries, resolving payment discrepancies, statement reconciliations, and billing disputes efficiently.

Qualifications

• Minimum 2+ years of hands-on experience in accounts payable, bookkeeping, or general accounting roles supporting US or international organizations (Required).
• Demonstrated proficiency with NetSuite or similar enterprise ERP software (Required).
• Direct experience with modern spend platforms like Ramp, Brex, or Expensify (Required).
• Fluent / C2-level written and spoken English with confident negotiation and communication skills for interacting with external vendors and executive leadership (Required).
• Strong understanding of GAAP fundamentals, general ledger accounting, chart-of-accounts mapping, and AP reconciliation processes (Required).
• Proven track record of cost savings through vendor contract review and rate negotiation (Preferred).
• Reliable home office setup with high-speed internet, dedicated workspace, and availability during US EST business hours (Required).

Company Description

Our client is an innovative and fast-growing international organization built on high efficiency, transparent operational standards, and strong remote leadership. Their team environment empowers self-directed professionals with high autonomy, flexible remote working conditions, and stable, competitive compensation in USD. By fostering direct ownership and eliminating unnecessary administrative friction, our client offers contractors a clear path to build impact within a scaling business.