[Hiring] Advertising Media Finance Manager @M+R

Role Description

We’re looking for a Finance Manager to join our Operations Area. The Finance Manager is part of our Shared Services Area -- composed of five specializations: finance, operations, people, marketing, and AEI. We ensure M+R is positioned to deliver outstanding services to clients such as Planned Parenthood, Feeding America, International Rescue Committee, NRDC, and many more.

Day-to-day, we focus on legal and regulatory compliance and risk management, and operational policies and procedures, contract processing, and IT tools and security.

Here’s what you’ll be doing in this role:

• Financial Planning & Analysis (FP&A):
  • Lead the development of the annual media budgeting process and quarterly financial forecast tracking in partnership with the Media Planning team.
  • Manage the monthly financial close process for media spend, ensuring accuracy and proper expense recognition.
  • Provide variance analysis of actual spend versus budget/forecast to the FP&A Manager and Advertising Team.
• Order to Cash Cycle Management & Optimization:
  • Oversee and manage monthly media expenditure, including the processing and accurate GL coding of approximately 300 vendor invoices per month.
  • Perform timely reconciliation of media plans against actual spend to ensure accuracy.
  • Proactively provide real-time media spend balances to the Advertising team, ensuring they have immediate and accurate awareness of available-to-spend budgets for timely decision-making.
  • Timely review of media balances with the Media Director, ensuring it aligns with budget constraints and strategic financial targets.
  • Develop financial models and reporting to track key performance indicators (KPIs), including preparing burn reports.
  • Analyze and optimize the existing media spend tracking process to enhance efficiency, effectiveness, and timeliness of reconciliation.
  • Quality control of media buys (product names, PO’s, I/O’s, system set up, etc.).
• Partnership & Reporting:
  • Act as the primary financial liaison for Advertising leadership and finance.
  • Prepare and present executive-level reporting on media spend and performance.
  • Directly support the Advertising team on day-to-day finance support.
  • Participate in internal and external audit support as required.
• Process Improvement:
  • Identify and implement improvements to media financial processes, reporting tools, and control environments to enhance efficiency, accuracy and timeliness of reporting.
  • Track real-time spending against original estimates, providing early-warning signals when projects risk going over budget.

Qualifications

• 7-9 years of progressive experience in Accounting or Financial Planning & Analysis (FP&A), preferably within a company with significant marketing or media spend, or at a media agency.
• Proven experience working directly with marketing, advertising, or media planning teams or alternatively the ability to timely manage high-volume of financial operations, including processing invoices and reconciling project budgets against actual spend.
• Advanced proficiency in Microsoft Excel (financial modeling, pivot tables, VLOOKUPs, powerqueries) and PowerPoint.
• Proficiency in Google Suite products.
• Experience with financial planning software, Accounting Software and AP invoices processing systems.
• Experience utilizing BI tools (e.g., Tableau) and media planning software is a plus.
• Exceptional communication and presentation skills, with the ability to clearly articulate complex financial concepts to non-finance audiences.
• Strong attention to detail, organizational skills, and the ability to manage multiple projects simultaneously under tight deadlines.

Requirements

• Experience with Workday Adaptive, Sage Intacct, and PaperSave is preferred but not required.

Benefits

• This is an exempt status position. The salary for this position is $113,891.
• A 36-hour workweek with half-day Fridays and scheduling flexibility.
• Three weeks of vacation and 17 paid sick days.
• Medical, dental, and vision benefits with premiums fully paid for by M+R for individual employees.
• 401(k) plan.
• Discretionary profit-sharing contributions.
• Annual $1,250 professional development stipend for qualified educational expenses.
• Flexible Spending Accounts for medical, dependent care, and transit.
• 11 holidays and a Mid-summer break the week of July 4.
• Exceptional paid Parental, Personal Medical & Family Caregiving leave policies.