[Hiring] Administrative & Accounting Assistant @Expediting Company Inc.

Role Description

We are looking for a reliable, organized, and detail-oriented Administrative & Accounting Assistant to join our remote team. This position is ideal for someone who enjoys keeping things organized, working with documents and spreadsheets, communicating professionally, and assisting with day-to-day administrative and accounting tasks. You do not need to be an experienced accountant. We are open to candidates with strong administrative experience who have some familiarity with bookkeeping, invoices, expenses, financial records, or spreadsheet-based accounting tasks. This is a fully remote position with flexible scheduling and the opportunity to develop your administrative and accounting skills while supporting day-to-day business operations.

Responsibilities

• Administrative Support
  • Provide day-to-day administrative and organizational support
  • Maintain digital files, records, and business documents
  • Organize information and keep records accurate and up to date
  • Assist with scheduling, email correspondence, and follow-up tasks
  • Prepare, format, and review documents, spreadsheets, and reports
  • Enter and maintain information in company systems
  • Assist with coordinating routine administrative activities
  • Communicate professionally with team members, clients, and vendors when needed
• Accounting & Financial Support
  • Assist with basic bookkeeping and accounting-related tasks
  • Enter and organize invoices, receipts, and expense information
  • Assist with accounts payable and accounts receivable activities
  • Maintain accurate expense and transaction records
  • Review documents and information for completeness and accuracy
  • Assist with reconciliations and spreadsheet-based financial tracking
  • Prepare basic reports and summaries
  • Support the accounting team with routine administrative tasks
• General Responsibilities
  • Handle confidential business information appropriately
  • Follow established procedures and maintain accurate records
  • Manage multiple tasks while meeting deadlines
  • Identify missing or inconsistent information and bring it to the appropriate person's attention
  • Learn new software and processes as needed
  • Provide dependable support to the team

Qualifications

• Organized and detail-oriented
• Comfortable working independently in a remote environment
• Professional and dependable
• Comfortable using computers and common business software
• Comfortable working with Microsoft Excel or Google Sheets
• Able to communicate clearly through email and other digital communication tools
• Comfortable handling numbers, records, and detailed information
• Able to prioritize multiple tasks and meet deadlines

Experience

• Experience in one or more of the following areas is helpful:
  • Administrative assistance
  • Office administration
  • Accounting assistance
  • Bookkeeping
  • Accounts payable or accounts receivable
  • Data entry
  • Billing or invoicing
  • Customer service
  • Operations support
  • Executive or administrative support
• Accounting experience is preferred but not required for candidates with strong administrative skills and a willingness to learn.

Benefits

• Fully remote work
• Flexible Monday–Friday scheduling
• Opportunity to develop accounting and administrative skills
• Supportive remote work environment
• Variety of administrative and accounting responsibilities
• Opportunity for continued professional development