[Hiring] Accounts Support Specialist @OurAssistants

Role Description

We are seeking a detail-oriented and reliable Accounts Support Specialist with hands-on experience in FullBay or Trinium and QuickBooks Online (QBO). The ideal candidate will assist with day-to-day accounting tasks, focusing on billing, invoicing, and financial record-keeping to support smooth operations. This role requires accuracy, efficiency, and the ability to manage multiple priorities in a fast-paced environment.

• Prepare and process invoices accurately and in a timely manner.
• Manage billing operations, ensuring compliance with company policies and client requirements.
• Record and reconcile financial transactions using FullBay or Trinium and QuickBooks Online (QBO).
• Monitor accounts receivable, follow up on outstanding invoices, and assist with collections.
• Maintain organized financial records and documentation.
• Support month-end and year-end closing processes.
• Collaborate with internal teams to resolve billing discrepancies or client inquiries.
• Assist with generating reports and financial data analysis as required.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field (preferred but not required).
• Proven experience with FullBay or Trinium and QuickBooks Online (QBO).
• 1–3 years of experience in accounting, bookkeeping, or accounts support roles.
• Strong understanding of billing, invoicing, and accounts receivable processes.
• Excellent attention to detail and accuracy.
• Strong organizational and multitasking skills.
• Proficiency in MS Office/Google Workspace.
• Good communication skills for client and team interactions.

Requirements

• Experience in automotive, trucking, or fleet management industries (a plus).
• Familiarity with other accounting or ERP systems.
• Ability to work independently and as part of a team.