[Hiring] Accounts Receivable Specialist @Magic, Inc

Role Description

Our client is an established, mid-sized US company that sells to business customers and runs a lean, hands-on finance function. Their accounting team works in a practical, less automated environment built on Sage 100 and Excel, where people are trusted to own their work from start to finish. They’re looking for a dependable remote professional to take charge of their entire AR desk and work closely with their sales, operations, and accounting teams.

The company needs one experienced, detail-oriented person to take full ownership of its accounts receivable, from invoicing through collections and reconciliation. This role keeps cash flowing in, customer accounts accurate, and billing disputes resolved quickly, so leadership can trust the numbers without chasing them. You’ll also give light administrative support to company leadership.

Qualifications

• Recent, long-term, hands-on full-cycle AR experience with a stable job history
• Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one- or two-person AR team
• Recent experience supporting a US-based company or communicating directly with US customers
• Clear, easily understood spoken English for unscripted customer calls, plus strong written English
• Proficiency in Excel and experience with accounting or ERP systems, with a strong grasp of debit and credit mechanics

Requirements

• Prepare and send accurate invoices, statements, and supporting documentation
• Maintain accurate customer records, including billing addresses, contacts, payment terms, tax details, and account changes
• Review or help establish customer credit limits and payment terms
• Review bank activity, lockbox information, checks, ACH payments, wires, credit card payments, and remittance details
• Manually post and apply customer payments in the ERP system (Sage 100)
• Research and resolve unapplied cash, short payments, overpayments, deductions, and misapplied payments
• Monitor aging reports and keep a consistent collection cadence for current and past-due accounts
• Contact customers by phone and email about invoices, balances, payment commitments, disputes, and overdue accounts
• Maintain accurate collection notes, promise-to-pay dates, and account status updates
• Research invoice discrepancies and work with sales, operations, and accounting to resolve customer disputes
• Process and apply approved credit memos, customer credits, adjustments, and write-offs
• Reconcile customer accounts, the AR subledger, revenue accounts, and related general ledger activity
• Prepare AR aging, collection, dispute, and cash receipt reports for management
• Provide occasional administrative support to company leadership, including scheduling, document preparation, and follow-up coordination

Benefits

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system
• 40 hours per week, Monday to Friday 6:00 AM - 3:00 PM Pacific Time
• Compensation: $9 per hour
• No benefits package included