[Hiring] Accounts Receivable & Financial Operations Specialist @Oceans

Role Description

As an Accounts Receivable & Financial Operations Specialist, you will join a growing pest management services company serving commercial and residential accounts across diverse sectors, including school districts, commercial properties, and multifamily real estate. In this role, you will take ownership of day-to-day accounts receivable execution, commercial billing workflows, collections support, and financial reporting.

You will manage the end-to-end receivables lifecycle:

• Customer invoicing and third-party vendor portal submissions
• Payment tracking
• Routine account reconciliations
• AR analytics

Working in a detail-oriented, hands-on capacity, you will ensure high financial data accuracy, maintain smooth customer billing communications, and streamline operational workflows across internal systems and customer portals.

Qualifications

• Hands-on experience in accounts receivable, commercial invoicing, collections support, or financial operations
• Experience with specialized billing procedures and vendor portals
• Proficiency in Microsoft Excel and Google Workspace
• Hands-on experience navigating billing/CRM software (e.g., PestPac) and vendor portals (e.g., VendorCafe, VendorShield, Tech Agile)
• Exposure to credit card processing and AI-assisted workflows is preferred
• Strong understanding of AR workflows, payment tracking, balance reporting, account reconciliation support, and variance/discrepancy identification
• Highly organized, detail-oriented, and accountable
• Excellent written English skills for professional customer communications
• Proactive approach to learning new platforms

Requirements

• Execute daily AR workflows, monitoring incoming customer payments and processing credit card transactions
• Maintain accurate customer account balances, tracking outstanding invoices and identifying overdue accounts
• Review incoming billing inquiries, responding professionally to routine payment questions
• Prepare and submit invoices for commercial accounts with specialized billing procedures
• Download, organize, and convert billing documentation into required formats for submission
• Generate recurring weekly accounts receivable and collections reports
• Assist with routine account reconciliation activities
• Maintain accurate customer profile and billing data within PestPac CRM
• Support the team's exploration and adoption of AI-enabled reporting and process improvements

Benefits

During the offer process, we’ll share more information about our benefits and compensation philosophy, considering both market trends and individual factors.

Company Description

At Oceans Talent, we connect the world’s top talent with visionary companies building what’s next. Here, you’re not just stepping into another role — you’re joining a team that values individuality, ambition, and growth without limits.

• Diversity of experience is core to Oceans
• You are expected to work inclusively with individuals from a variety of backgrounds