[Hiring] Accounts Payable Technician @Bernalillo County

Role Description

The Accounts Payable Technician performs a variety of routine accounting and related clerical tasks that involve financial recordkeeping and transactions. Responsibilities include:

• Entering, processing, and verifying accuracy of documents in the County's financial management and/or payroll systems.
• Receiving warrants and checks from individuals or revenue sources; applying credit to the proper account.
• Processing payments received according to established procedures.
• Verifying and issuing refunds for departments when services have been cancelled or not used.
• Communicating with vendors for accurate and timely posting invoices.
• Maintaining daily records of invoices that need to be posted based on due date.
• Responding to vendor/department inquiries regarding the status of accounts and payments.
• Conducting reconciliation of vendor statements.
• Preparing special reports and research related projects as designated by management.
• Scanning and indexing documents received from vendors and departments.
• Assisting and maintaining scanning and related equipment.
• Providing training to user departments for processing invoices and goods receipts.
• Verifying and entering all new vendor requests in accordance with IRS guidelines.
• Checking Tax Identification Number (TIN) for compliance with IRS specifications.
• Reviewing and maintaining all cell phone tables for reconciliation with monthly billings.
• Processing and responding to all Inspection of Public Records Act (IPRA) requests.
• Processing payroll payments/garnishments as directed by payroll.
• Preparing requests for document conversion and storage of records in accordance with state statute.
• Handling sensitive and/or confidential records that require maintaining confidentiality.

Qualifications

• High School Diploma or GED.
• One (1) year of general clerical experience in Business Administration or Business Management, or related field.
• Any equivalent combination of related education and/or experience may be considered.

Requirements

• Successful completion of a post-offer employment medical examination and background investigation.
• Adherence to all County safety guidelines.
• Completion of all FEMA training(s) assigned to this position.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed.
• Depending on assignment, some positions may require possession of a valid driver’s license, Class C or higher.
• Completion of required supervisor training, if applicable.

Working Conditions

• Essential job duties are performed indoors in a climate-controlled environment.
• Primary work surface is even, dry, carpeted or tiled floor.
• Works alone primarily, with or without directions.
• Works with a group at times and with a select team at times.

Equipment, Tools, and Materials

• Telephone, calculator, computer, fax machine, and copy machine are used in performance of essential job duties.
• Various forms of paperwork are handled in performance of essential job duties.

Benefits

• Generous leave accruals.
• Career development opportunities.
• Remote & flex-work options as appropriate.
• Longevity pay.
• Education assistance program.
• Health benefits.
• Lucrative retirement.
• And so much more.