[Hiring] Accounts Payable Supervisor @Committee for Public Counsel

Role Description

The Finance Department of the Committee for Public Counsel Services, the public defender agency for Massachusetts, is seeking a full-time Accounts Payable Supervisor to assist the review, reconciliation, payment, and reporting of agency obligations.

The Accounts Payable Supervisor is responsible for assisting in the planning, directing, and managing the agency’s accounts payable processes for agency services, legal services, and court-related services, including court experts. This position will ensure compliance with the relevant requirements and guidelines of the office of the State Comptroller, the Operational Services Division (OSD), Administration and Finance, and the Committee for Public Counsel Services.

This position reports to the Accounting Manager.

Qualifications

• Bachelor’s degree in Business Administration, Accounting, Finance or similar field or an equivalent combination of relevant education, training, and experience
• Four years of experience in accounting and/or accounts payable experience
• Access to home internet sufficient to work remotely
• Proficiency with the state accounting system (MOSAIC), including reconciling accounts and managing accounts payable or similar accounting systems
• Advanced knowledge of Microsoft Office 2010+ with a strong emphasis on Excel, Access, and Outlook
• Two or more years of supervising or mentoring experience
• Experience with implementation of new billing/platform systems
• Ability to proactively identify solutions for process improvements and ability to implement effective solutions
• Ability to create, analyze, and interpret financial information and scenarios
• Knowledge and understanding of state finance law as well as payment and procurement regulations
• Good communication skills
• Ability to work independently and as part of a group

Requirements

• Personal and professional integrity
• Strong communication skills
• Strong analytical and decision-making skills
• Strong leadership and managerial skills
• Strong interpersonal skills
• High energy level and a positive outlook
• Belief in strong customer service and professionalism
• Motivated and thrives in feeling accomplished without gloating
• A stickler for accuracy with critical attention to detail
• A believer in customer service and responsiveness
• Consistent across many communication mediums
• A tech enthusiast who recognizes the value of technology in improving processes
• A team player who treats peers as equals
• Patient and welcoming of differences
• A believer that clients and staff are the reason for the work

Responsibilities

• Supervising the agency’s accounts payable processes for all bills related to agency services
• Providing regular supervision of Accounts Payable staff, including ensuring that annual performance evaluations are completed in a timely and comprehensive manner and identifying training needs of staff and providing any necessary training
• Monitoring the timely completion of payments, the application of payments, and processing, verifying, and reconciling invoices
• Reviewing weekly vendor payment reports for accuracy and routine scanning of documentation for audit compliance
• Assisting the Accounting Manager by working with the Accounting Unit to ensure that funds are properly committed/encumbered during the fiscal year and that funds are re-allocated/obligated as needed
• Communicating with vendors on billing issues as well as providing technical assistance to vendors and CPCS employees to ensure superior customer service and compliance with agency rules and regulations
• Participating in the development and implementation of agency accounts payable policies and procedures, including the CPCS Internal Control Policy
• Supporting ongoing department initiatives which include moving to paperless, cross training, standardized/routine reporting and performance management
• Assisting in resolving all issues that concern the unit during the fiscal year, including the opening and closing of the state accounting system, MOSAIC, and other agency payment systems
• Preparing and disseminating information internally regarding payment statuses and processes; maintaining related electronic and hard-copy files
• Other duties as assigned

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at [email protected].