[Hiring] Accounts Payable Specialist @Workana

Role Description

We are looking for a detail-oriented Accounts Payable Specialist to support a U.S.-based company in the consumer wellness and e-commerce industry. This is a part-time, remote contractor opportunity focused on managing day-to-day accounts payable operations, including:

• Invoice processing
• Vendor management
• AP communications

You'll work closely with the Corporate Controller and Assistant Controller, taking ownership of routine AP activities while ensuring accuracy, timely processing, and compliance with internal approval procedures.

Location: Remote – Latin America

Schedule: Approximately 15–20 hours per week, with flexible working hours and availability during U.S. Eastern Time business hours.

Engagement: Part-time, ongoing contract

Responsibilities

• Process and enter vendor invoices into NetSuite, ensuring accurate invoice details, GL coding, and accounting period assignments.
• Review invoices for accuracy, completeness, and potential duplicates.
• Match invoices to purchase orders when applicable and attach supporting documentation.
• Coordinate invoice approvals with department managers and maintain appropriate payment holds until approvals are received.
• Monitor and manage the shared Accounts Payable inbox, responding to vendor inquiries and following up on outstanding invoices.
• Create and maintain vendor records, collecting required documentation such as W-9 forms and ACH payment information.
• Communicate with vendors to resolve billing discrepancies and obtain missing documentation.
• Collaborate with the Finance team to address invoice-related questions and support month-end closing activities.
• Escalate unusual or disputed invoices to the appropriate team members.

Qualifications

• 3+ years of hands-on experience in Accounts Payable, preferably supporting U.S.-based companies.
• Experience processing vendor invoices and managing AP workflows using an ERP system.
• NetSuite experience is highly preferred, although candidates with experience in other accounting or ERP platforms will be considered.
• Basic understanding of accounting principles, including GL coding, accruals, and accounting periods.
• Familiarity with purchase orders, invoice matching, and approval workflows.
• Basic proficiency in Microsoft Excel and familiarity with Microsoft 365/Outlook.
• Strong English communication skills, both written and verbal, for collaborating with a U.S.-based team and communicating with vendors.
• Excellent attention to detail, organizational skills, and ability to manage responsibilities independently.
• Availability to collaborate with the team during U.S. Eastern Time business hours.

Nice to have

• Experience in e-commerce, consumer products, or healthcare-related industries.
• Experience with vendor onboarding, W-9 documentation, or 1099 reporting support.
• Educational background in accounting, finance, or a related field.

Benefits

• 100% remote opportunity: Work from anywhere in Latin America.
• Flexible part-time schedule: Approximately 15–20 hours per week, with flexibility to work mornings or afternoons during U.S. business hours.
• Ongoing collaboration: Opportunity to build a long-term working relationship with an established U.S.-based company.
• Collaborative environment: Work directly with experienced finance professionals in a supportive team.
• Focused responsibilities: Take ownership of AP operations without the expectation of handling complex accounting or payment execution.