[Hiring] Accounts Payable Specialist @Paleovalley & Wild Pastures

Role Description

As the Accounts Payable Specialist, you’ll help keep our financial operations accurate, timely, and well controlled by owning key activities across the accounts payable cycle for Paleovalley and Wild Pastures. You’ll work across a multi-entity, inventory-driven environment to process vendor bills, resolve discrepancies, maintain clean vendor records, and support accurate month-end reporting in Acumatica.

This is a hands-on role for someone who enjoys bringing order to high-volume details, following issues through to resolution, and partnering closely with Accounting, Supply Chain, Operations and our vendor community.

What You’ll Do

• Ensure timely and accurate vendor bill processing in Acumatica across multiple entities, ensuring bills are recorded in the correct company and supported by appropriate documentation and approvals.
• Perform three-way matching of vendor invoices, purchase orders, and receipts, investigating and resolving price, quantity, receiving, and other discrepancies with Supply Chain, Operations, and vendors.
• Manage AP approval workflows, the Acumatica Incoming Documents module, and shared AP inboxes to ensure vendor invoices, bills, and other AP requests are captured, routed, and addressed within established timelines.
• Review and code non-PO vendor invoices and other expenses to the appropriate entity, general ledger account, warehouse, and other required dimensions while maintaining accurate supporting documentation.
• Apply and allocate landed costs, including freight, processing fees, discounts, and taxes, to purchase order receipts using the appropriate allocation method.
• Reconcile the AP subledger to the general ledger, vendor statements, received-not-invoiced purchase accruals, landed cost clearing accounts, and work-in-progress balances; research and resolve reconciling items.
• Support month-end close by preparing accurate and timely AP accruals, aging reports, reconciliations, and supporting schedules.
• Maintain accurate vendor records, including W-9s and banking information, and follow established controls.
• Build responsive working relationships with vendors and internal partners, addressing invoice, payment, and account questions promptly and following issues through to resolution.
• Support annual 1099 reporting, sales and use tax reviews, audit requests, and other AP-related compliance activities by maintaining complete, organized, and audit-ready records.
• Identify practical opportunities to optimize AP processes, controls, and efficiency while maintaining accuracy in a high-volume environment.

Qualifications

• 4 - 6 years of hands-on, full-cycle accounts payable experience, ideally in a manufacturing, CPG, distribution, or other inventory-intensive environment.
• Hands-on experience working in Acumatica or another large ERP environment, including purchase order, inventory, and accounts payable modules.
• Demonstrated experience with three-way matching, landed cost allocations, and resolving invoice, purchase order, and receiving discrepancies.
• Strong reconciliation skills, including AP subledger-to-GL, vendor statements, purchase accruals, and related clearing or work-in-progress accounts.
• Solid understanding of accrual accounting and the accounts payable month-end close process.
• Intermediate Excel skills, including PivotTables and formulas such as VLOOKUP and SUMIFS.
• Strong attention to detail, organization, and follow-through, with the ability to manage a high volume of transactions with competing deadlines.
• Clear written and verbal communication skills and the ability to work effectively with vendors and cross-functional partners with little direction.

Bonus Points

• Associate’s degree or higher in Accounting, Business, or a related field.
• Direct experience with Acumatica, particularly within Purchase Order, Inventory, and Accounts Payable modules.
• Experience in manufacturing, e-commerce, CPG, or a multi-entity environment with multiple warehouses or locations.
• Experience supporting 1099 reporting, sales and use tax reviews, or financial audits.

Benefits

• Medical, dental, and vision coverage with 100% employer-paid dental/vision and a small monthly medical premium for employees; dependents may be added at employee cost.
• Generous Paid time off to support balance and rest.
• Paid sick time for when you need it.
• Six (6) company-paid holidays each year & two (2) floating holidays.
• Paid parental leave after 6 months of service for eligible employees.
• 100% company-paid Short-Term Disability, Long-Term Disability, and Life Insurance.
• Referral bonuses up to $1,500 when you refer great people who join our team.
• 401(k) or Roth Plans with up to a 4% company match after one year of service.
• $300 Paleovalley Monthly product stipend for employees.

Compliance & Employment Practices

Paleovalley and Wild Pastures are proud to be equal opportunity employers. We make employment decisions based on qualifications, merit, and business needs, and we do not discriminate based on any status protected by applicable federal, state, or local law. We’re also committed to providing reasonable accommodations throughout the hiring process. If you need assistance or an accommodation at any point, please reach out to [email protected].

All applicants must be authorized to work in the United States. At this time, Paleovalley and Wild Pastures are unable to sponsor or assume sponsorship of employment visas, including but not limited to H-1B, TN, or OPT. Any offer of employment is contingent upon completion of Form I-9 and verification of work authorization. We participate in E-Verify to confirm eligibility to work in the U.S.

To support an efficient and consistent application review process, we may use technology-assisted tools to help organize and review applications; however, these tools do not make hiring decisions. All final hiring decisions are made by our team.

This role is open until filled.