[Hiring] Accounts Payable & Procurement Specialist @People Partners

Role Description

This is not just data entry. You’ll sit at the center of procurement, accounts payable, and logistics coordination — ensuring purchase orders, supplier invoices, freight tracking, and licensing are handled accurately and proactively. You’ll be the calm, organized engine behind the scenes making sure nothing falls through the cracks.

• Create and issue purchase orders (post-approval).
• Send POs to vendors and track dispatch progress.
• Coordinate freight and delivery with onsite staff.
• Update HaloPSA tickets and internal systems.
• Alert technicians when stock arrives.
• Send templated delivery updates to clients.
• Manage bulk and custom-to-order logistics.
• Allocate supplier invoices accurately.
• Ensure 3PGS invoices are correct.
• Manage license renewals to prevent over billing or unused licenses.

Qualifications

• 2+ years’ procurement experience.
• Experience in accounts payable or bookkeeping.
• Strong administrative capability (data validation, ticket updates, tracking).
• Confident managing POs, invoices, and supplier communications.
• Experience identifying and resolving process issues.

Requirements

• You are structured and proactive.
• You don’t wait for problems — you prevent them.
• You follow up without being asked.
• You notice when something doesn’t match.
• You’re comfortable communicating with vendors, technicians, and clients — professionally and clearly.

Nice to have

• HaloPSA experience.
• Datto Commerce experience.

Benefits

• Permanent Work-from-home setup
• Company-provided equipment
• Secondary Wi-Fi Modem
• 21 Leave Credits Annually - Leave benefits begin on Day 1.
• 100% conversion of UNUSED leave credits
• HMO on Day 1
• 13th Month Pay
• Monthly Gift Voucher
• Milestone Tokens (Birthday/Anniversary/Christmas).
• A Life Beyond the Screen #WorkLifeBalance.
• Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.