[Hiring] Accounts Payable Manager @Convergent Research

Role Description

As Convergent Research and our portfolio of FROs continue to grow, maintaining accurate, timely, and compliant financial operations is critical to everything we do. We're looking for a seasoned Accounts Payable Manager (AP Manager) to join our finance team — someone who can fully own the AP function, operate with a high degree of independence, and bring both rigor and judgment to a fast-moving, multi-entity, multi-country environment spanning the US and UK.

You'll be the in-house expert on all things payable — the person who keeps AP running accurately and smoothly day to day across Convergent and its growing portfolio of FROs.

Reporting to the Procurement Systems Manager , your role is to bring procurement systems to life in practice:

• Maintaining workflows
• Championing policies
• Feeding insights and improvement ideas back from your day-to-day work

This is a fully remote position with domestic travel required quarterly for team and organizational onsites, and as needed.

Qualifications

• A seasoned AP professional — you've owned an AP function before and know what "good" looks like at every stage of the cycle
• Highly independent — you can identify what needs to be done, prioritize it, and execute without close supervision
• Detail-oriented and accurate, with a strong sense of ownership over your work and a low tolerance for errors slipping through
• Comfortable working with high volumes of transactions without sacrificing quality
• A clear communicator — both written and verbal — who can handle vendor disputes, internal inquiries, and audit requests with equal professionalism
• Organized and able to manage competing priorities and deadlines
• Comfortable with ambiguity and building process where it doesn't yet exist
• Proficient in Google Sheets/Microsoft Excel and experienced with tools like Ramp, Payhawk, QuickBooks, and Ironclad; you pick up new systems quickly
• A team player who is proactive about surfacing issues and proposing solutions before they become problems

Requirements

• Own AP Operations End-to-End
• Manage the full AP cycle across multiple entities — invoice intake, coding, approval routing, payment execution, and reconciliation — with minimal oversight
• Maintain vendor master data and ensure documentation (W-9/W-8, contracts, purchase orders) is complete and audit-ready
• Enforce internal controls and approval thresholds in accordance with company policy and procurement guidelines, including three-way match where applicable
• Run Payments and Manage Vendor Relationships
• Execute payment runs accurately and on schedule, coordinating with the Finance Team on timing of significant disbursements
• Serve as the primary point of contact for vendor inquiries and billing disputes, resolving issues independently and professionally
• Reconcile vendor statements and manage AP aging proactively
• Support Close, Compliance, and Audit
• Own AP close activities — including accruals, aging review, and balance sheet reconciliations — and deliver on time each month
• Support external audits with organized, complete documentation and direct auditor engagement on AP-related inquiries
• Manage 1099 preparation and filing; support VAT coding as applicable across our UK entities
• Ensure records are maintained in accordance with retention policies and regulatory requirements
• Champion Process Improvement
• As the day-to-day operator, you'll often be the first to spot friction or gaps — flag and escalate these so the right improvements can be made
• Support the rollout and adoption of spend management tools (Ramp and others as we grow) as directed by your manager, providing on-the-ground feedback on what's working and what isn't
• Maintain AP policy documentation and procedure guides across all entities we support, flagging when updates are needed

Benefits

• A rare chance to build institutional architecture for frontier science and work with some of the smartest and most talented experts from different fields
• Competitive Salary: The salary range for this role is $73,000-$104,000.
• Up to a 6% 401k match because future-you deserves comfort
• Top-tier medical, dental, and vision insurance—majority of options are fully covered for you and your dependents
• Company-paid life insurance, AD&D, long- and short-term disability insurance, as well as voluntary supplemental insurance options
• 19 holidays (including a full week off at the end of the year—yes, we enforce it)
• 3 weeks PTO with tenure increases, with separate allotments for sick and parental leave
• Generous fertility benefits and childcare reimbursement
• Education and professional development benefits
• Wellness allowance for fitness and wellness activities
• 3x/year offsite team retreats and additional opportunities to meet your teammates in person