[Hiring] Accounts Payable Analyst @Advocate Health

Role Description

The Accounts Payable Analyst facilitates the overall management of invoices and more complex accounts payable functions for an assigned service-line and/or functionally aligned team within the enterprise Accounts Payable structure. Support a focused, cost effective, and centralized accounts payable department for efficient and timely payment of invoices related to the purchase of goods, services, or capital equipment in accordance with Procure to Pay policies and procedures. Demonstrate a higher degree of knowledge and experience within Advocate Health Accounts Payable department and is versatile to complete tasks across multiple Accounts Payable service lines. Deliver the highest service level and operational efficiencies to ensure quality patient care and provide support to clinical and non-clinical department teammates.

• Independently manage and prioritize daily work to facilitate processing of invoices to suppliers.
• Review and resolve discrepancies related to invoices to ensure completeness, accuracy, and compliance with Accounts Payable policies.
• Advances Accounts Payable initiatives assisting with team development, training, onboarding, and implementation of technology.
• Responds to and coordinates with departments related to critical suppliers to ensure timely payment of invoices.
• Utilize accounts payable platforms such as ERP, GHX, Remitra, and supplier websites to review and audit invoices.
• Collaborates with Supply Chain and internal customers to investigate procure-to-pay discrepancies.
• Researches, analyzes, and resolves internal and external customer inquiries.
• Serves as a liaison between Procurement, Supply Chain Operations, Accounts Payable, and suppliers.
• Performs payment analysis and resolves payment discrepancies.
• Utilize and manage supplier and department inquiry tickets within online ticketing system.
• Responsible for analyzing supplier electronic data files for payment processing.
• Evaluates customer needs and makes independent decisions to resolve customer concerns.
• Understands and contributes to department KPI’s by developing and expanding on capabilities.
• Exhibits knowledge and ability to answer and direct all customer inquiries and provide training as needed.

Qualifications

• Bachelor’s degree preferred, or 3 years of direct relevant work experience in healthcare accounts payable will be considered in lieu of a degree.

Requirements

• 3-year minimum experience in related field.
• 3 years minimum required experience working in Accounts Payable, contracting, procurement, or supply chain in a healthcare setting.
• Experience with supplier statement reconciliation.
• Experience in a large, matrixed organization.
• Experience with Salesforce ticketing system or comparable supplier management system preferred.

Knowledge, Skills & Abilities Required

• Ability to work in a team environment and collaborate with a variety of professionals.
• Solid problem-solving ability; must be able to think critically and make independent decisions.
• Proficient knowledge of purchasing software and enterprise resource planning (ERP) systems.
• Proficient use of MS Office Word, Excel, and Outlook.
• Exceptional Excel skills, including X lookup, V lookup, and Pivot tables.
• Exceptional communication skills both oral and written.
• Knowledge of Accounts Payable and Procurement processes and procedures, ideally in a healthcare setting.
• Analytical mindset with the ability to gather and interpret data.
• Ability to manage a high level of stress and maintain composure.

Physical Requirements and Working Conditions

• This position requires minimal travel, therefore, will be exposed to weather and road conditions.
• Operates all equipment necessary to perform the job.
• Exposed to a normal office environment.

Benefits

• Paid Time Off programs.
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Family benefits such as adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match.
• Educational Assistance Program.