[Hiring] Accounts Payable @Virtual Staff 365

Role Description

They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.

Job Responsibilities

• Invoice Processing & Expense Management
  • Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures.
  • Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation.
  • Process staff expenses, payment reimbursements, and employee expense claims in a timely manner.
  • Process shipping invoices and upload payment journals.
  • Manage stock invoices including 3-way matching and variance investigation for price and quantity when required.
• Vendor Management & Reconciliations
  • Prepare and execute regular payment runs.
  • Perform complete vendor statement reconciliations and resolve balance discrepancies.
  • Set up new vendor profiles in SAP and verify local vendor details using EFTSure.
  • Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices.
  • Investigate and resolve missing approvals, coding issues, and other invoice exceptions.
• Compliance & Administration
  • Review invoices to ensure strict adherence to Delegation of Authority requirements.
  • Manage the accounts payable inbox efficiently.
  • Provide support to team members and complete general administrative tasks including filing and document uploads.

Qualifications

• Minimum 5 years of experience in an Accounts Payable role.
• Strong hands-on proficiency with SAP accounts payable software.
• Competent working knowledge of Microsoft Excel and Microsoft Outlook.
• Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims.
• Proven ability to follow internal approval controls and Delegation of Authority requirements.
• Exceptional attention to detail and high numerical accuracy.
• Excellent time management skills with the ability to manage competing priorities.

Requirements

• Nice-to-Have Skills
• Experience working within the retail sector or a high-volume commercial environment.
• Experience using EFTSure for vendor onboarding and verification.
• Familiarity with 3-way matching for stock invoices and variance resolution.
• Experience processing shipping invoices and uploading payment journals.

Benefits

• Permanent work-from-home set-up.
• Dayshift (Australian business hours).
• Full-time job.
• HMO.
• Paid leave.
• Christmas Bonus equivalent to 1 month's wage (pro-rata).