[Hiring] Accounts Officer @Buddle

Role Description

As the Accounts Officer, you will play a critical role in supporting the financial operations of our client’s growing firm. Working closely with the Finance Manager, you will manage day-to-day accounts payable activities, ensure accurate financial processing, and maintain the integrity of our financial records.

This role is ideal for someone who is highly organized, detail-oriented, enjoys working with numbers, and has experience in Australian law firm accounting. You will be the primary point of contact for accounts payable inquiries, manage transactional processing, and support month-end and audit-related tasks.

If you thrive in a structured environment, demonstrate strong problem-solving skills, and take pride in delivering accurate, high-quality work, we’d love to meet you!

Key Responsibilities

• Accounts Payable Management:
  • Process all supplier invoices for general business expenses.
  • Manage and process matter-related EFT payment requests for both the office account and trust account.
  • Monitor, manage, and action all emails in the Accounts Payable shared inbox.
  • Act as the main contact for internal and external queries related to accounts payable.
• Financial Processing & Reconciliation:
  • Code disbursements and trust transactions in the practice management system.
  • Complete daily bank reconciliations for payable and trust transactions.
  • Reconcile credit card expenses, including follow-ups with employees for receipt and expense verification.
• Month-End & Audit Support:
  • Assist with month-end accounts processes, including trust reporting.
  • Support audit requirements, variance analysis, and documentation preparation.
  • Contribute to timely completion of assigned month-end tasks.
• General Finance Support:
  • Attend to finance-related queries from employees and clients in a timely manner.
  • Provide support to the Finance Manager on ad hoc tasks as required.
  • Maintain accurate financial records and contribute to continuous process improvement.
• Other Responsibilities:
  • Assist with audit preparation and documentation.
  • Ensure compliance with internal financial procedures and relevant regulations.
  • Contribute to a positive and collaborative team environment.
  • Take initiative in identifying efficiency improvements in finance workflows.

Qualifications

• Strong attention to detail with high standards for accuracy.
• Excellent written and verbal communication skills.
• Highly organized with good time management and the ability to work autonomously.
• Experience in an Australian law firm (required).
• A positive attitude, willingness to learn, and a proactive approach.
• Comfortable liaising with internal teams, clients, and external stakeholders.
• Intermediate proficiency in Excel and the Microsoft Office suite (required).
• Experience using Xero and legal practice management software (required).
• Minimum of 5 years’ experience in a similar accounts or bookkeeping role within an Australian law firm (required).
• A university degree is preferred but not essential.

Benefits

• Health insurance
• Internet allowance
• KPI incentive program
• Fortnightly virtual happy hour
• Annual group offsites