[Hiring] Accounts Assistant @Chartered Institute of Legal Executives

Role Description

Are you a detail-oriented and proactive individual with a passion for finance? Do you thrive in a fast-paced environment and enjoy contributing to a team's success? If so, we have an exciting opportunity for you! We are seeking a dedicated Accounts Assistant to join our Finance Team, reporting directly to the Financial Operations Manager. In this role, you'll play a vital part in supporting our Accounts Payable, Accounts Receivable, and Credit Control processes, ensuring the smooth and efficient operation of our day-to-day financial activities.

• Be responsible for reviewing ways of working and processes in the finance functions to become ‘best in class’
• In conjunction with the Head of Finance, provide proactive support in meeting the changing needs of the Finance department and responding to ad hoc requirements as needed
• Accounts Payable (40%) (note, on payment run weeks, this will be 50%)
  • Monitor shared Accounts Payable mailbox, ensuring all queries are resolved promptly
  • Process third party supplier invoices
  • Process Tutor Claim forms
  • Preparation of weekly payment runs
  • Enter manual payments on Bankline and process in SAGE
• Accounts Receivable and Credit Control (60%) (note, on payment run weeks, this will be 50%)
  • Monitor shared Accounts Receivable mailbox, ensuring all queries are resolved promptly
  • Monitor shared Accounts mailbox, ensuring all queries are resolved promptly
  • Answer General Enquiries, ensuring all queries are resolved promptly
  • Allocate BACS receipts to customer accounts
  • Clear unprocessed cash, including searching shared Remittance mailbox
  • Process credit notes and refunds
  • Run direct debits
  • Prepare intercompany bank transfers
  • Prepare the daily bank sheet
  • Participate in credit control activities

Qualifications

• Proven experience in an accounts role, specifically at least two years in accounts payable
• Proficient in Microsoft Office, including Excel, Word, and Outlook
• Educated to Level 2/GCSE standard or equivalent in Maths and English to minimum grade C/4
• Ability to demonstrate experience of working with accounting software packages in an accounts department
• Able to demonstrate an understanding of customer service excellence in both written and verbal communication
• Strong communication and interpersonal skills
• Ability to maintain a high level of accuracy
• Commitment to the role and organisation

Requirements

• Knowledge of SAGE 200 would be advantageous
• Experience of processing a high volume of transactions
• Experience of remote working

Benefits

• Remote working, with occasional face-to-face meetings
• 25 days annual leave, plus bank holidays - increasing with length of service
• Enhanced pension scheme with employer contributions of 8%
• Employee Assistance Programme (EAP) and health-cash plan
• Family-friendly policies
• A focus on wellbeing
• Continuous professional development, with our in-house Learning Hub

Company Description

The Chartered Institute of Legal Executives (CILEX) is the professional association and governing body for over 16,000 Chartered Legal Executive Lawyers, paralegals, and other legal practitioners. Our role is to enhance the role and standing of Chartered Legal Executives and all our members within the legal profession.

Our Purpose: To develop, support, and inspire a highly skilled body of legal professionals and make the UK legal sector more efficient, more representative, and better able to serve society.

• Relevant high-quality training.
• Ongoing professional development.
• Advocacy for our members and the difference they can make.