[Hiring] Accounts Administrator @Virtual Staff 365

Role Description

Our client is a bespoke Australian construction company specialising in high-end custom residential homes. They are known for delivering premium builds through a collaborative, detail-focused approach, working closely with clients to create tailored, high-quality residences.

They are now seeking to hire an Accounts Administrator who will be responsible for managing supplier invoices from start to finish — ensuring they are correctly coded, entered, reconciled, and recorded in the system.

Job/Role Responsibilities

• Invoice Processing & Data Entry
  • Monitor company inboxes for incoming supplier invoices.
  • Download, review, and accurately code invoices.
  • Enter invoices into construction/accounting systems.
  • Allocate invoices to correct jobs, cost codes, and project stages.
  • Match invoices to purchase orders where required.
• Reconciliation & Reporting
  • Reconcile supplier statements against processed invoices.
  • Identify missing invoices or discrepancies.
  • Follow up suppliers via email for outstanding documents.
• Records & System Maintenance
  • Maintain organised digital records of invoices and statements.
  • Ensure all entries are processed within 24–48 hours.
  • Assist with backlog processing and general accounts data entry.
  • Keep the accounts system clean, accurate, and up to date.

Qualifications

• Experience in bookkeeping, accounts payable, or high-volume data entry roles.
• Strong attention to detail and accuracy (critical).
• Ability to follow structured processes and systems.
• Experience handling high volumes of invoices.
• Experience reconciling supplier statements.
• Familiarity with construction cost coding (preferred but not essential).
• Proficiency in:
  • Xero or similar accounting software
  • Microsoft Excel / Google Sheets
  • Email management tools (Outlook/Gmail)

Requirements

• Permanent work-from-home set-up
• Dayshift (Australian business hours)
• Full-time job

Benefits

• HMO
• Annual leave
• 13th-month pay
• With Government Mandated Benefits