[Hiring] Accounting Operations Specialist @Merit America

Role Description

The primary mission of the Accounting Operations Specialist is to ensure the accuracy, efficiency, and scalability of Merit America’s core accounting operations. In particular, this role will:

• Manage accounts payable and payment-related relationships with vendors, contractors, and learner program participants.
• Administer corporate credit cards, employee expenses, and banking transactions.
• Maintain fixed asset records, track prepaid expenses and expense accruals.
• Perform data entry and account reconciliations.
• Actively leverage automation tools and AI to streamline accounting workflows.

This role offers the opportunity to help modernize and scale accounting operations by leveraging automation, data tools, and modern accounting systems. As a growing organization, our team values individuals who are comfortable improving processes, building documentation, and helping scale systems as the organization evolves.

The Accounting Operations Specialist is a non-exempt role that reports directly to the Financial Controller and works closely with the Accounting Manager and cross-functional teams across Merit America.

Responsibilities

• Accounts Payable and Vendor Management:
  • Process vendor invoices accurately for on-time payment runs, ensuring proper coding and approvals.
  • Manage the full accounts payable cycle in Bill.com, including vendor onboarding, invoice routing, and payment approvals.
  • Maintain and organize vendor records, W-9s, and documentation for year-end 1099 preparation.
  • Manage payment-related relationships with vendors, contractors, and learner program participants.
  • Respond to payment-related inquiries and resolve discrepancies promptly and professionally.
• Corporate Credit Cards, Employee Expenses & Banking Transactions:
  • Administer the corporate credit card and employee expense reimbursement programs in Brex and Expensify.
  • Process and reconcile employee expense reimbursements and daily banking transactions.
  • Prepare regular bank reconciliations, ensuring accurate recording and resolution of reconciling items.
• Fixed Assets:
  • Maintain the fixed asset register, including recording asset additions, disposals, and depreciation schedules in NetSuite.
  • Perform periodic reviews and reconciliations of the fixed asset register.
• Data Entry & Account Reconciliations:
  • Perform accurate and timely data entry of financial transactions into NetSuite.
  • Prepare monthly account reconciliations for assigned balance sheet and income statement accounts.
  • Manage the prepaid expense schedule and record monthly amortization entries.
  • Support the month-end and year-end close processes.
• Process Automation & Continuous Improvement:
  • Partner with the Accounting Manager and Financial Controller to identify opportunities for system improvements.
  • Proactively identify and implement opportunities to automate repetitive accounting tasks.
  • Assist with documentation requests and schedules for the annual audit and year-end reporting.
  • Document standard operating procedures for assigned key accounting workflows.

Qualifications

• Committed to Merit America’s mission to pave pathways to family-sustaining careers.
• Demonstrated history of embodying organizational values.
• Shared sense of responsibility and ownership for collective work.
• Committed to continuous learning and growth in advancing inclusive excellence.
• Passionate about fostering a workplace culture that embraces and values individual differences.
• Meaningful professional experience in accounts payable, general ledger maintenance, and account reconciliations.
• Solid understanding of basic accounting principles (GAAP).
• Hands-on experience with modern ERP and accounting operations systems.
• Advanced Excel proficiency required.
• Active experience using AI tools and automation solutions.
• Demonstrated ability to manage high-volume, detail-oriented work.
• Ability to communicate clearly with internal stakeholders.
• Collaborative, team-oriented approach.

Requirements

• Direct experience with Bill.com for accounts payable processing.
• Hands-on experience with Brex and/or Expensify for corporate card and expense management.
• Experience in a nonprofit organization, including familiarity with fund accounting.
• Experience in a high-growth or startup environment.

Benefits

• Medical, Dental and Vision insurance (100% Paid Employee Only Coverage).
• Flexible Spending Account and Health Savings Account.
• Dependent care Flexible Spending Account.
• Health Reimbursement Account fully funded by Merit.
• Education & personal development reimbursement.
• Short and long-term disability.
• Unlimited vacation (after a 90-day introductory period).
• Paid Parental Leave and Adoption benefits (after 1 year of employment).
• 11 federally recognized holidays.
• 2 week holiday office closure in December/January.
• 401(k) retirement plan with automatic Merit contribution.
• Wellness Benefits/Wellness Resources.
• Phone/technology stipend.
• Home office setup stipend.