[Hiring] Accounting Manager @Avicado

Role Description

As Accounting Manager, you’ll be responsible for the accuracy of Avicado’s financial records and the depth of insight behind them. You’ll own the month-end close, the budget, and the project accounting picture. You’ll keep cash flowing through AP, AR, and payroll, and keep us audit-ready for government-funded work. Reporting directly to the Controller, you’ll keep day-to-day accounting steady so the Controller can lead process and system change, and you’ll support that work hands-on.

You will love this job if…

• You get real satisfaction from books that balance and a close that lands on time, every cycle.
• You want to know how the numbers really work: what’s driving project margin, where each cost belongs, and why.
• You enjoy owning a budget end to end and explaining variances plainly to department leaders.
• You like being the hands-on partner behind process and system change, not just watching it happen.
• You use AI tools like Claude regularly in your work and know when to verify the output.

Qualifications

• Bachelor’s degree in accounting, finance, or a related field. A CPA is a nice plus, but it is not required.
• A strong track record building and managing budgets.
• Solid project accounting background, including tracking cost and margin at the project level.
• Working knowledge of FAR cost principles, and experience with government audits or incurred cost work.
• Experience running day-to-day accounting operations.
• Experience supporting a system implementation or process change from the finance side.

Requirements

• Proficiency with accounting and payroll software (Xero and Rippling preferred).
• Advanced Excel skills, including PowerQuery.
• AI skills: practical, regular use of AI tools such as Claude for analysis, reconciliation, documentation, and reporting, with good judgment on when to verify the output.
• Strong analytical, organizational, presentation, and interpersonal skills, and the ability to explain complex numbers plainly.

Benefits

• Competitive compensation
• Health insurance
• Flexible PTO
• Remote work
• Philanthropic Matching Gift Program
• And more…

Core Roles & Responsibilities

• Controller Support & Process Change:
  • Support the Controller on special projects, process changes, and system changes with hands-on work.
  • Serve as the Controller’s go-to for one-off projects, analyses, and requests that come up outside the normal cycle.
  • Document how Avicado’s accounting works, including the chart of accounts, project and cost structures, and the reasoning behind key decisions, and keep it current as processes change.
  • Spot gaps and risks early and bring options, not just problems.
• Project Accounting & Cost Principles:
  • Own how costs and revenue are tracked, charged, and reported across projects.
  • Allocate revenue, labor, and direct and indirect costs to the right projects each month, with the methods documented and applied consistently.
  • Own project margin: review it monthly, explain what is driving it, and flag projects that drift from expectations.
• Budgeting:
  • Own the budget process, with the Controller as the final reviewer.
  • Prepare and maintain the budget with clear drivers and assumptions, and track and explain variances to department leaders.
• FAR Compliance & Audit Support:
  • Lead preparation for and response to government audits, with the Controller as the final reviewer.
  • Prepare audit-ready support for costs charged to government-funded work, including labor charging and timekeeping.
  • Respond to auditor requests and maintain indirect rate calculations and related submissions.
• Month-End Close:
  • Maintain and streamline close procedures, reviewing account reconciliations and ensuring accuracy.
  • Maintain the close calendar, lead the close to its deadlines, and review reconciliations.
  • Keep improving close procedures, using AI tools such as Claude where they save time without weakening controls.
• Accounts Payable & Receivable:
  • Oversee invoicing, collections, and payments while refining processes to optimize cash flow.
  • Oversee reconciliations, AR and AP reporting, vendor payments, and collections, and administer the company credit card program.
• Payroll Execution & Compliance:
  • Run payroll each cycle, accurately and on time, and keep federal and state filings compliant.
• Financial Reporting & Compliance:
  • Prepare and review financial statements and budgets, ensuring adherence to accounting standards, regulations, and company policies.

Characteristics of an ideal candidate

• Responsive; Avicado takes great pride in reacting quickly and positively to our clients and teammates, both internal and external.
• Innovative; a desire to drive innovation through new and unique solutions while embracing creative ideas.
• Entrepreneurial; the drive to take initiative, deliver results, and create value for our clients.
• Empowered; bring solutions instead of problems.
• Performance Driven & Accountable; sets goals and challenges our high-performance culture.
• Even-tempered; handles pressure and thrives in a fast-paced environment.
• Coachable; recognizes strengths & weaknesses and open to guidance.