[Hiring] Accounting Assistant @MyOutDesk

Role Description

We are seeking a highly organized and detail-oriented Accounting Assistant to provide comprehensive support for our Finance and Accounting operations. This role is integral to maintaining accurate financial records, supporting billing and collections, and ensuring customer and contract data integrity. The ideal candidate is dependable, process-driven, and thrives in a fast-paced environment, balancing multiple administrative and accounting responsibilities with accuracy and efficiency.

Key Responsibilities

• Accounts Receivable & Payable Support: Assist with processing invoices, applying payments, managing vendor and customer transactions, and reconciling accounts.
• Customer Account Management: Create, update, and maintain customer accounts in the accounting or ERP system, ensuring all information is accurate and up to date.
• Contract Setup & Management: Assist in setting up and maintaining customer contracts, verifying billing terms, pricing structures, and renewal schedules.
• Invoice Generation & Distribution: Generate invoices according to contract terms and schedules; ensure timely delivery and accurate posting.
• General Ledger & Accounting Entries: Prepare and record journal entries, maintain proper documentation, and support month-end and year-end closing activities.
• Financial Recordkeeping: Organize and maintain financial records, reports, and files in compliance with internal policies and external regulations.
• Customer & Internal Support: Respond promptly to inquiries related to billing, payments, account status, and contract details, providing excellent customer service.
• Process Improvement: Identify opportunities to streamline processes related to billing, account setup, contract management, and data accuracy, contributing to continuous operational improvement.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 2–3 years of accounting, bookkeeping, or administrative experience preferred.
• Proficiency with accounting software (ERP systems preferred) and Microsoft Excel.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
• Strong written and verbal communication skills with a professional and customer-focused approach.
• Experience with customer onboarding, contract management, or billing systems.
• Familiarity with ERP and CRM systems.
• Prior experience in the Hospitality Industry is a plus but not required.

Benefits

• $400 Placement Bonus after successfully completing your first 30 days with your first MOD client.
• Independent Contractor Referral Program – Earn up to $330 for every successful referral.
• MOD Cash Advance Program available after 6 months of active service with MOD client/s.
• Comprehensive HMO Coverage for you and 1 dependent, starting after 6 months of active service with MOD client/s.
• Dental Benefits through Maxicare Dental Hub.
• Optical Reimbursement for HMO principal members.
• Group Life Insurance with Accidental Death & Dismemberment coverage.
• Maternity Reimbursement for both normal and Caesarean delivery.
• 6 Paid US Holidays.
• 7 Additional Vacation Leave Credits after 10 months of active service with the current MOD client.
• 7 Additional Sick Leave Credits after 1 year of active service with the current MOD client/s.
• Unlimited Upskilling Opportunities through MODUniversity.
• Mentorship and collaboration with global leaders and teams.
• Clear career advancement pathways within the organization.
• Diverse, inclusive, and supportive workplace environment.