[Hiring] Accounting Assistant @HireLATAM

Role Description

Our Client is seeking a detail-oriented, analytical Remote Accounting Assistant to work directly alongside the Director of Finance in managing daily accounts payable (AP), accounts receivable (AR), vendor compliance, and NetSuite financial workflows. Moving beyond basic data entry, this role requires an individual who:

• Reviews documentation critically, catching pricing or quantity discrepancies on purchase orders.
• Reconciles complex vendor statements.
• Maintains subcontractor compliance files.
• Takes on expanding responsibility across job costing, retainage tracking, Notice to Owner (NTO) filings, and financial reporting.

Qualifications

• 1–3+ years of hands-on experience in accounts payable, accounts receivable, billing, bookkeeping, or finance administration.
• Strong data-entry discipline with a proven track record of auditing purchase orders, vendor bills, and line-item statements for errors.
• Practical experience using enterprise accounting/ERP software, spreadsheets (Microsoft Excel / Google Sheets), and digital filing systems.
• Solid grasp of basic double-entry accounting principles, AP/AR aging, and an uncompromising commitment to financial data confidentiality.
• Strong organizational skills to manage competing tasks (invoices, statement reconciliations, urgent payment queries) without losing follow-through.
• Native-level written and spoken English skills to correspond professionally with US vendors, commercial clients, subcontractors, and leadership.
• Full availability to work standard business hours (Monday – Friday, 8:00 AM – 5:00 PM ET).
• High-performance personal workstation, HD webcam, noise-canceling headset, and enterprise-grade high-speed internet connection in a quiet workspace.

Requirements

• Reviews purchase orders, vendor acknowledgments, item lines, pricing tiers, freight charges, and supporting documents for accuracy prior to payment entry or approval.
• Enters vendor bills, invoices, credit memos, bill credits, landed freight charges, and non-PO invoices directly into NetSuite ERP.
• Reconciles monthly vendor statements, proactively researching line-item discrepancies between supplier records and NetSuite ledgers.
• Processes sales orders to customer invoices, deposit invoices, customer payments, wire transfers, and customer refund transactions.
• Assists with subcontractor work orders, stain allocations, retainage tracking, payment voucher documentation, and job-costing support.
• Maintains secure, organized digital filing systems for all financial transactions, audit trails, and physical scan archives.
• Interacts professionally with vendors, subcontractors, home buyers, project managers, and internal leadership regarding invoice, payment, and account inquiries.

Benefits

• Salary: $2,000 – $2,500 USD/month base salary (commensurate with experience).
• Schedule: Monday – Friday, 8:00 AM – 5:00 PM US Eastern Time / ET.

Application Disclaimer: Please Read Before Proceeding

• To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
• Video Recording is REQUIRED. Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English.
• Each application includes knockout questions designed to verify minimum qualifications required by the client.
• To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications.
• All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.