[Hiring] Accounting Administrative @JLL

Role Description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.

Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Qualifications

• Experience in administrative tasks and document management.
• Knowledge of procurement and purchasing processes.
• Familiarity with accounts receivable (AR) and accounts payable (AP) functions.
• Understanding of tax and accounting regulations.

Requirements

• Collect and maintain updated profiles of co-owners and tenants within the building.
• Manage document flow, both physical and digital.
• Handle communications via phone/email and record relevant information.
• Welcome and assist visitors, co-owners, tenants, and external agencies.
• Coordinate with government agencies as assigned.
• Prepare purchase requisitions (PR) and purchase orders (PO) for property, materials, and office supplies.
• Oversee inventory management and ensure cost-effective procurement.
• Receive goods and verify against delivery notes, reporting discrepancies.
• Summarize monthly utility usage for billing purposes.
• Process rent, service fees, and other payments, issuing receipts accordingly.
• Follow up on overdue payments and maintain accounts receivable reports.
• Manage contracts, monitor expiration dates, and ensure security deposits are handled correctly.
• Summarize expense check requests and verify accuracy before approval.
• Prepare petty cash summaries for reimbursement requests.
• Coordinate with banks regarding fund transfers and monthly bank statement reconciliation.
• Withhold taxes from contractors and service providers as per legal requirements.
• Prepare VAT reports for submission to tax authorities.
• Record income and expenses accurately and timely in the accounting system.
• Prepare monthly income and expense summary reports for management.
• Maintain financial and tax documents for the legally required duration.
• Perform other duties as assigned by supervisors.
• Maintain confidentiality of business and financial information.

Benefits

• Opportunity to work remotely from various locations.
• Access to career development resources.
• Supportive work environment focused on employee growth.