[Hiring] Senior Bookkeeper I, Director I @Out of the Box
Mar 28, 2025 - Out of the Box is hiring a remote Senior Bookkeeper I, Director I. 💸 Salary: $63,000 - $67,000. 📍Location: USA.
The Senior Bookkeeper I (Director I) at Out of the Box Technology is a highly skilled accounting professional responsible for managing complex client accounts, ensuring financial accuracy, and mentoring junior bookkeepers. This role is ideal for a detail-oriented, proactive bookkeeper with strong expertise in QuickBooks Online (QBO) and QuickBooks Desktop (QBD), financial reporting, and reconciliation.
Working independently and in collaboration with senior accounting staff, the Senior Bookkeeper I plays a critical role in supporting clients by overseeing bookkeeping processes, troubleshooting discrepancies, and ensuring compliance with accounting best practices. This position offers opportunities to take on more client advisory responsibilities, workflow improvements, and team leadership in a technology-driven and fast-paced environment.
Pay Range
•$63,000 - $67,000
Primary Responsibilities
• Manage multiple client accounts, ensuring financial records are accurate and up to date.
• Review and approve junior bookkeepers' work, providing guidance on complex transactions and reconciliations.
• Perform advanced bank and credit card reconciliations, identifying and resolving discrepancies.
• Oversee full-cycle accounts payable and accounts receivable, ensuring timely processing of vendor bills and client invoices.
• Prepare and analyze financial statements, including Profit & Loss, Balance Sheet, and Cash Flow reports for clients.
• Handle more complex payroll and tax-related transactions, ensuring compliance with local, state, and federal regulations.
• Train and mentor Bookkeeper I and II staff, helping them develop their skills and efficiency.
Basic Accounting and Data Entry
• Record complex financial transactions – Oversee and enter customer invoices, vendor bills, and payments, ensuring accuracy in QuickBooks Online (QBO) or Desktop (QBD).
• Categorize advanced transactions – Accurately assign expenses and income to the correct chart of accounts, ensuring consistency across client accounts.
• Reconcile bank and credit card accounts – Conduct monthly reconciliations for multiple accounts, identifying discrepancies and ensuring complete accuracy.
• Oversee accounts payable – Ensure timely vendor bill entries and payments while handling any complex or disputed transactions.
• Oversee accounts receivable – Review client invoices, apply payments, and follow up on overdue balances to ensure proper aging management.
• Maintain accurate general ledger – Post journal entries and correct discrepancies in ledgers, ensuring financial data integrity.
QuickBooks-Specific Tasks
• Set up and maintain client QuickBooks files – Structure QuickBooks Online/ Desktop accounts for new clients, ensuring they align with business needs.
• Use QuickBooks bank feeds for reconciliations – Download, categorize, and match transactions with accounts to ensure proper reconciliation.
• Generate financial reports – Prepare Profit & Loss, Balance Sheets, and Cash Flow Statements for clients.
• Assist with QuickBooks payroll – Process payroll and ensure timely and accurate payroll tax filings in compliance with local/state requirements.
Compliance and Reconciliation
• Ensure data accuracy – Review and verify entries for duplicates, missing information, or incorrect categorizations to maintain high accuracy.
• Track and manage sales tax – Monitor and ensure accurate sales tax collection, tracking, and remittance for clients.
• Prepare for month-end and year-end closing – Oversee the reconciliation process, ensuring accounts are properly adjusted and financial records are ready for review.
• Support audit preparation – Gather necessary documentation and provide support during client audits.
Client and Vendor Communication
• Handle client inquiries and provide financial guidance – Act as the primary contact for clients, providing clear answers to financial questions and helping them understand their financial status.
• Manage vendor bill payments – Oversee vendor relations, ensuring that payments are made on time and issues are resolved effectively.
• Process employee reimbursements – Review, verify, and track employee expenses, ensuring they comply with company policies and are accurately recorded.
Operational & Professional Development
• Follow Out of the Box Technology's processes – Ensure all bookkeeping practices are in line with the firm's SOPs and best practices.
• Stay updated on QuickBooks and industry trends – Continuously improve proficiency in QuickBooks functions, seeking out software advancements and industry knowledge.
• Collaborate with senior team members – Work closely with accountants, providing support for financial reporting and advisory services, offering insights and suggestions to improve client financial management.
Competencies
• Honest and trustworthy – Displays integrity and ensures transparency in financial reporting while handling sensitive client financial data.
• Highly knowledgeable and skilled – Strong understanding of bookkeeping principles, reconciliations, financial reporting, and QuickBooks (QBO/QBD).
• Strong communication skills – Clearly explains financial information to clients and team members, providing guidance to junior bookkeepers.
• Professional and client-focused – Builds and maintains strong client relationships, demonstrating professionalism and responsiveness.
• Good work ethic – Efficiently manages multiple client accounts, meets deadlines, and prioritizes client needs effectively.
• Attention to detail – Reviews financial records meticulously, ensuring accuracy in reconciliations, tax filings, and reporting.
• Willingness to learn and teach – Adapts to new bookkeeping technologies while mentoring Bookkeeper I and II team members.
• Positive attitude and team player – Works collaboratively with clients, accountants, and internal teams to solve problems.
• Proactive problem solver – Identifies and resolves financial discrepancies and process inefficiencies.
Qualifications
• Associate or bachelor's degree in Accounting, Finance, or related field (or equivalent experience).
• 3+ years of bookkeeping experience, preferably in a multi-client-service or franchise setting.
• Advanced proficiency in QBO and QBD.
• Experience with financial reporting, payroll and sales tax compliance, and workflow optimization.
How to Advance to Senior Bookkeeper II (Director II)
To be promoted to Senior Bookkeeper II, candidates must:
• Demonstrate mastery of complex bookkeeping tasks and reconciliations.
• Effectively lead and train junior team members.
• Manage a larger portfolio of high-value clients independently.
• Contribute to process improvement initiatives within the firm.
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| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
💸
$63,000 - $67,000
|
Remote
Location
USA
|
|
Job Type
full-time
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Posted
Mar 28, 2025
|
| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
