[Hiring] Finance Associate @Indivisible
Mar 28, 2025 - Indivisible is hiring a remote Finance Associate. đź’¸ Salary: unspecified. đź“ŤLocation: USA.
Role Description
The Finance Associate supports the Finance team in a wide variety of areas, including accounts payable and receivable, budget management, and other finance administrative duties. To succeed in the role, they must work efficiently, demonstrate systems orientation, work well across teams, be resourceful, problem solve, demonstrate strong attention to detail and be organized.
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Accounts Payable - 40%
- Manage the organization’s AP systems (Expensify and Bill.com), including maintaining user and vendor profiles.
- Ensure invoices are approved and processed in a timely manner.
- Serve as a primary contact for vendors on billing inquiries.
- Manage Expensify credit card and reimbursement reports and work across all departments to ensure transactions are properly coded, reviewed, and approved, and adhere to policies.
- Manage and facilitate cell phone and internet expense reimbursements for all staff.
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Accounts Receivable - 20%
- Complete regular remote check deposits and maintain digital records.
- Download monthly digital fundraising reports and assist in recording revenue.
- Conduct monthly reconciliations in coordination with the Development Associate to ensure accounting and fundraising records agree.
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Finance Administration - 40%
- Manage Nexonia time tracking system in partnership with Team Legal, including maintaining user profiles and project infrastructure, as well as sending reminders to staff to complete time.
- Monitor and respond to emails in the Finance@ inbox, including invoices, questions from staff, service requests, etc.
- Assist Finance Manager with department budget management, particularly for operations (HR, Office Management, Legal, Finance).
- Assist Finance Manager with grant management and reporting.
- Support monthly close process in coordination with Finance Manager and outsourced accounting consultant.
- Download monthly bank and credit card statements and ensure they are properly stored.
- Train new staff and provide ongoing support on finance systems such as Expensify and Bill.com.
- Assist in preparation and response to annual audit.
- Other finance tasks as assigned.
Qualifications
- 1-2 years of experience in finance and/or accounting, including experience with AP, AR, budget and project management.
- Demonstrates systems orientation and resourcefulness.
- Strong attention to detail and organization.
- Works well with teams and staff across an organization.
Desired Qualifications
- Preference for experience in nonprofit finance and/or accounting, particularly in multi-entity organizations.
- Preference for experience with 501c3, 501c4, and 527 organizations.
- Desire knowledge and skills working with Sage Intacct, Bill.com, Expensify, Nexonia time tracking, Excel or similar applications.
- Preference for candidates in the Washington, D.C. area.
Company Description
We’re building something new. We’re a progressive grassroots organization that began in the aftermath of Trump’s election. We’re working to build a democracy that reflects a broad, multiracial “we the people,” one that works for all of us and is sustained by all of us. To support this movement, we’ve built an incredible team at the national level. We dream big, we support each other, and we have fun doing it.
We’re changing what’s politically possible. Indivisible is part of the powerful progressive movement reaction to Trump, fighting the racist, misogynistic, plutocratic, and authoritarian agenda trumpeted by Trump and the GOP congress.
We’re building together. We’re building a new organization every day - a rare opportunity to model what we want to see in the world. We’re deeply committed to equity and building a diverse and inclusive organization.
If you want to fight for the soul of American democracy, there’s no better place to be than Indivisible. We’re looking for more team members who are passionate about building an inclusive democracy and committed to getting results.
Indivisible Project is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, including bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities.
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| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
|
Salary
đź’¸
unspecified
|
Remote
Location
USA
|
|
Job Type
full-time
|
Posted
Mar 28, 2025
|
| đź“Ť | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
