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Finance / Legal
Associate, Finance
@Albert B Sabin Vaccine Institute Inc
[Hiring] Associate, Finance @Albert B Sabin Vaccine Institute Inc
Apr 03, 2025 - Albert B Sabin Vaccine Institute Inc is hiring a remote Associate, Finance. 💸 Salary: $60,000 - $65,000. 📍Location: USA.
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Role Description
The Associate, Finance assists with the coordination of incoming invoices and accounts payable processing across the Sabin organization. The incumbent will work with the Controller to ensure optimal quality control of the systems, processes, and compliance of the contract functions.
- Support the Controller on maintenance and development of system infrastructure for tracking incoming invoices and outgoing payments for the Research and Development and Global Immunization teams.
- Assist with the assessment of current systems and efforts to optimize system efficiency.
- Manage vendor invoicing, including coding, tracking, reviewing, and processing invoices to ensure accuracy and timely payments.
- Ensure timely resolution of vendor inquiries.
- Coordinate with internal stakeholders to ensure timeliness of invoices.
- Coordinate with internal and external stakeholders to troubleshoot invoice issues.
- Manage budget and invoice reconciliation in support of contract closeout, and prepare comprehensive closeout documentation.
- Provide technical support to subcontractors, consultants, and staff on invoice and financial reporting related matters.
- Track and provide reminders on outstanding action items and provide updates on invoice status as requested.
- Coordinate with the program teams to provide inputs to ongoing reporting requirements to funders related to incoming invoices.
- Coordinate with finance staff to provide inputs to outgoing invoices to funders.
- Track incoming invoices to ensure that subcontractor spend rates are within contractual limits.
- Assist in review of budgets and planning documents to ensure that they are reasonable based on previous invoicing.
- Identify bottlenecks in the invoicing process and implement solutions to accelerate timelines.
- Perform data entry and generate reports as requested.
- Other administrative duties as assigned.
Qualifications
- 2+ years relevant experience
- Demonstrated computer proficiency, including Microsoft applications (Excel, Outlook, PowerPoint, Teams, Word), Adobe Acrobat, Zoom video conferencing and conducting internet searches
- Salesforce experience or similar software preferred
- Bill.com experience or similar software preferred
- Excellent communication and diplomacy skills (active listening, writing, speaking)
- Strong attention to detail, ability to manage complex tasks, process information quickly, analyze, and solve problems; works independently
- Highly organized, flexible, dependable and able to prioritize competing demands to meet deadlines in a fast-paced environment
- Strong interpersonal skills; ability to work across the organization, building strong relationships with colleagues over geographical distance
- Listens carefully to feedback and comments and adapts plans/actions accordingly
- Must demonstrate interest in furthering Sabin’s mission
- Superior service orientation
Requirements
- Must demonstrate interest in furthering Sabin’s mission
- Subject to a criminal background investigation
- Request for three professional references
- Verification of education/degrees
Benefits
- Starting annual salary ranges from $60,000 - $65,000
- Medical, Dental, Vision and Flexible Spending Accounts
- Employer paid Life and Disability insurance
- 11 paid holidays with a winter break between Christmas and New Years
- Employer match on 401(k)
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| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
Back to Remote jobs >
Finance / Legal
Finance / Legal
|
Salary
💸
$60,000 - $65,000
|
Remote
Location
USA
|
|
Job Type
full-time
|
Posted
Apr 03, 2025
|
️
| 📍 | Be aware of the location restriction for this remote position: USA |
| ‼ | Beware of scams! When applying for jobs, you should NEVER have to pay anything. Learn more. |
