[Hiring] Dean's Circle Admissions Expert @Jack Westin

Role Description

The Dean's Circle Admissions Expert provides admissions support for students enrolled in our top tier, high touch Dean's Circle product line. This role is focused on top tier execution and delivery, supporting students with direct edits and reviews (with the support of our Admissions Writing Coaches) and guidance on standard application components, to maximize their chances of acceptance.

• Provide in-depth, long-term admissions guidance for highly selective students.
• Work as part of the Dean's Circle team to maintain excellence, efficiency, and consistency across all deliverables.
• Focus on direct student delivery: advising and reviews.
• Balance individualized student support with consistent, high-quality delivery.

Responsibilities

• Student Support:
  • Provide one-on-one advising for assigned students applying to medical and other healthcare professional programs (PA, Dental, Pharmacy, Vet, and similar), with a primary focus on medical admissions.
  • Deliver timely, professional essay review, feedback, and support for all application components, including but not limited to:
    • Personal Statements
    • Experiences/Activities and Most Meaningful Experiences
    • Secondary Essays
    • School List Reviews
    • MD/PhD Essays
    • Letters of Intent/Interest
    • Mock Interview Prep
    • Other reviews and client materials as needed, such as review committee support and graduate school insight
• Client Service and Oversight:
  • Respond to student questions and provide updates within designated timelines, scheduling Zoom support calls as needed.
  • Ensure application tasks, documents, and student responsibilities are completed on time.
  • Manage first-line client service issues with the highest degree of professionalism.
  • Maintain regular, continuous communication with your students to ensure smooth progress and maximize acceptance outcomes.
  • Conduct intake assessments by Zoom, producing detailed written evaluations on application readiness, academic qualifications, and strategies to maximize competitiveness.
  • Independently schedule and manage student appointments.
  • Track deliverables, applicant timelines, and due dates for your own clients using the team's tracking system, and maintain accurate records of completed edits.
  • Provide excellent customer service so students feel supported throughout their entire package engagement.

Qualifications

• Required: a minimum of five to eight years of medical admissions committee experience.
• Medical Degree (MD or DO) desirable. A graduate-level degree (master's or above) is required.
• Deep knowledge of the premedical path and the medical school admissions process.
• Strong written and oral communication skills.
• Excellent organizational skills, with the ability to manage multiple students under tight deadlines and prioritize effectively.
• Ability to work collaboratively to achieve objectives.
• Flexibility to accommodate seasonal peaks of the medical admissions cycle.
• A record of professional development in admissions.
• Track record of delivering strong customer service and student success, ideally in admissions support.
• An "always a student" attitude, constantly working to maintain expertise by reading, listening, and conferring with other experts.
• Technically proficient with strong internet connectivity to support remote advising.

Requirements

• Employment with Jack Westin may be contingent upon successful completion of background, reference, employment history, education, and credential verification, as applicable and permitted by law.
• The Company reserves the right to conduct such checks at its discretion and in accordance with applicable law.