[Hiring] Real Estate Administrative Assistant @ClearDesk, LLC

Role Description

This is a remote position. Do you excel at managing details and keeping things organized? Want a remote role where you can play a key role in real estate transactions? At ClearDesk, you’ll get the stability of long-term placement, the flexibility of working from home, and the opportunity to support U.S.-based real estate teams in delivering exceptional service to their clients.

Imagine being the key player behind the scenes, making sure everything runs smoothly in the administrative and client support side of real estate transactions. From preparing documents to collaborating with the Transaction Coordinator, you ensure all paperwork is in order and reports are run without a hitch. Need to keep clients in the loop after a sale? You’ve got it covered with consistent follow-ups and personalized communication. Behind every transaction, you’re the team collaborator, supporting everyone with adhoc tasks to keep things moving seamlessly.

You’re the one who keeps the entire process moving, clearly, efficiently, and without stress. And the best part? You get to do it all remotely, while being a trusted extension of a top-performing real estate team.

What Your Days Might Look Like:

• Provide comprehensive administrative support, including managing emails, calendars, and CRM systems.
• Assist in document preparation and organization related to real estate transactions.
• Collaborate with the Transaction Coordinator, run reports (e.g., CMAs), and handle transaction-related duties as needed.
• Stay in touch with clients and follow up after sales via email to maintain high service standards.
• Ensure ongoing client engagement through consistent and organized communications.
• Maintain accurate records of client interactions and transaction information.
• Oversee and maintain client data in the CRM, ensuring it is accurate and up to date.
• Regularly update information for both prospects and existing clients.
• Track and update client birthdays and house anniversaries.
• Segment client data to send targeted email marketing to the appropriate audience.
• Work closely with team members to support administrative needs, ensuring smooth communication and workflow.
• Assist with other operational tasks as needed.

Qualifications

• You’ve worked in real estate support or a fast-paced admin role.
• You’re detail-oriented and love bringing structure to complex processes.
• You’re confident using CRMs, spreadsheets, and cloud-based tools.
• You communicate clearly and professionally, both written and verbal.
• You’re tech-savvy, organized, and great at juggling multiple tasks.
• You’re self-managed and thrive in a remote work environment.
• You’re flexible, solutions-focused, and always ready to jump in where needed.
• Social media management experience is a plus.
• You are willing to work in a US time zone schedule.

Requirements

• You can secure the required technical setup, including:
• At least a 720p HD webcam.
• A noise-canceling headset.
• A primary internet connection of at least 25 Mbps.
• A backup laptop, backup internet device, and backup power source.
• A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM.
• A backup computer with at least Intel Core i3 and 4 GB RAM.

Benefits

• We pay you fairly and on time.
• We provide prepaid HMO coverage for your peace of mind.
• We help you grow with tools, training, and honest feedback.
• We celebrate your wins.
• And above all, we actually care.

Company Description

At ClearDesk, you’ll work with clients who respect your time and value your skills. You’ll join a remote-first team that genuinely supports you, and you’ll see the impact of your work in real, tangible ways that matter to the people you work with.

We don’t just want you to do your job. We want you to grow with us, stay with us, and feel proud of the difference you’re making.

Ready to be part of something that matters? Apply now and start your journey with ClearDesk.