[Hiring] Personal & Department Assistant @RateHawk

Role Description

As a Personal & Department Assistant, you will play a pivotal role in coordinating schedules, organising meetings, and supporting the team with essential administrative tasks. This is a full-time, remote position open to candidates residing in Europe.

• Managing the executive’s calendar and schedule;
• Organizing and coordinating meetings, calls, and events;
• Administering various departmental activities, including collecting materials related to the department’s scope of work and contributing to the preparation of consolidated information;
• Taking meeting notes and updating agendas and other documents used for event organization;
• Administering quarterly planning processes;
• Managing task trackers (Asana), communication channels (Slack), and the knowledge base (Confluence);
• Collecting and managing various types of data used by the department, including guidelines, project documentation, research materials, presentations, memos, post-mortems, etc.;
• Ensuring data standards within the department;
• Participating in projects related to the department’s activities.

Qualifications

• Experience in executive administrative support and/or project management;
• Ability to manage calendars and coordinate schedules;
• Skills in organizing and coordinating meetings, calls, and events;
• Experience in planning business travel, including booking flights and hotels;
• Experience managing executive expenses and preparing expense reports;
• Skills in preparing presentations;
• English proficiency at Upper-Intermediate level (the interview will include a conversation in English);
• Proficient in Microsoft Excel and PowerPoint.

Benefits

• Flexible schedules and opportunity to work remotely;
• Ambitious and supportive team who love what they do, appreciate each other, and grow together;
• Internal programs for adaptation and training, development of soft skills, and leadership abilities;
• Partial compensation for participating in external training and conferences;
• Corporate English school: Group and individual lessons, speaking clubs with colleagues from all over the world;
• Corporate prices on hotels and travel services;
• MyTime Day Off - an extra non-working day without loss of compensation.