[Hiring] Patient Services Specialist Transition Associate @American Oncology Network

Role Description

This position requires travel all over the US on a consistent basis. Candidates will only be considered if they can travel over 50%.

• Subject matter expert and trainer on transition issues related to front desk operations of clinic.
• Support staff transitioning to a new organization, and act as an advocate for change of necessary policies.
• Embed transition within the organization, delivering capability for staff to understand and respond appropriately to transition-related issues.
• Train all new employees meeting all deadlines.
• Evaluate current processes and make recommendations on how to integrate them into new processes within AON.
• Demonstrate a thorough and detailed understanding of all SOP’s to ensure that they are applied appropriately during the integration process.
• Write SOPs and deliver them.
• Demonstrates working knowledge of all facets of role, relevant regulations, and organizational and departmental policies and procedures.
• Perform other duties and projects as assigned.
• Perform all duties in accordance with regulatory requirements and organizational policies and procedures.
• Responsible for overseeing training of staff from various locations, both in person and via webinar.
• Will be expected to assist in other areas when requested to ensure a smooth transition.
• Extensive travel, including extended stays out of state will be required.

Qualifications

• High school education required.
• Valid state Driver’s License for travel to satellite offices and offsite meetings.
• Compliance with the company Driver Safety Operations and Motor Vehicle Records Check Policy is required.
• Minimum 3 years of patient service specialist experience required.
• Prior training experience.

Requirements

• Critical thinking skills including solid problem solving, analysis, decision-making, planning, time management and organizational skills.
• Detailed oriented with the ability to exercise independent judgment.
• Developed interpersonal skills, emotional intelligence, diplomacy, tact, conflict management, delegation skills, and diversity awareness.
• Ability to work effectively with sensitive and confidential material and sometimes emotionally charged matters.
• Good command of the English language; second language is an asset but not required.
• Effective communication skills (oral, written, presentation), active listener, and effectively provides balanced feedback.
• Strong customer focus with the ability to build an engaging culture of quality, performance effectiveness and operational excellence.
• Effectively manages own time, conflicting priorities, self, stress, and professional development.
• Self-motivated and self-starter with ability to work independently with limited supervision.
• Ability to work remotely effectively as required.
• Must be able to work effectively in a fast-paced, multi-site environment with demonstrated ability to juggle competing priorities and demands from a variety of stakeholders and sites.
• Effectively lead and facilitate group discussions, coach, mentor, motivate, and engage others to align to a common goal.
• Ability to effectively lead projects from inception through implementation and assessment.
• Effectively hire, coach and support staff development, manage resources, performance and employee relations.
• Expert in MS Office Word, Excel, Power Point, and Outlook required.
• Workday experience required.
• Travel: >75%
• Standard Core Workdays/Hours: Monday to Friday 8:00 AM – 5:00 PM; occasional weekend work may be required pending transition needs.