[Hiring] Office Assistant (Executive & Operations Support) @Scalesource

Role Description

ScaleSource is hiring for a construction company, a growing U.S.-based organization seeking a Virtual Office Assistant to act as a key operational and executive support partner to leadership. This position plays a central role in daily operations, customer coordination, appointment scheduling, sales support, and administrative follow-up, ensuring internal teams and customers receive efficient, professional service. This is an excellent opportunity for candidates who want to grow within U.S. business operations while working closely with leadership and operational teams.

The Office Assistant will support leadership, sales teams, and operations through customer communication, appointment coordination, task follow-ups, administrative tracking, and operational support. The ideal candidate is highly organized, customer-oriented, proactive, and comfortable multitasking in a fast-paced environment.

Qualifications

• Previous experience in customer service, administrative support, or office coordination roles
• Strong written and verbal communication skills in English
• Strong organizational and multitasking abilities
• Experience working with CRM systems
• Familiarity with VoIP communication platforms (RingCentral or similar preferred)
• Spreadsheet and data-entry experience
• Familiarity with marketing tools such as Canva is a plus
• Ability to work independently and within distributed teams
• Basic financial data-entry familiarity is preferred

Requirements

• Reliable high-speed internet connection
• Professional remote working environment
• Computer capable of handling remote work tools

Benefits

• Full-time long-term remote opportunity
• Work with established U.S. companies
• Professional development opportunities
• Stable remote career growth path